Agenda Item Wording:
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Award Contract for Business Tax Software: Authorize City Manager to enter into a five (5) year service and software license agreement with Hinderliter de Llamas and Associates (HdL), Inc for business tax billing for a total of $286,000, and transfer funds of $50,000 from capital to the operating budget for FY 2024/25 and 2025/26 for annual use and hosting fees.
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Deadline for Action: 10/21/2024
Submitting Department: Finance and Technology Services
Contact Name and Phone Number:
Renee Nagel, 559-713-4375, renee.nagel@visalia.city
John Howison, 559-713-4122, john.howison@visalia.city
Department Recommendation:
It is recommended that the City Council authorize the City Manager to enter into a five (5) year service and software license agreement with Hinderliter de Llamas and Associates (HdL), Inc for a business tax billing system for a total of $286,000, and transfer funds of $50,000 from capital (CP0541) to the operating budget (1537) for FY 2024/25 and 2025/26 for annual use and hosting fees. The contract total of $286,000 includes initial license fees and implementation costs totaling $150,000 to be paid from the capital budget (CP0681), and 5 years of use and hosting fees projected to cost $136,000 to be paid from the Business Tax operating budget (1537 Division).
Background Discussion:
Project Summary: Entities doing business in Visalia are required to pay a Business Tax (BT) and display a valid BT certificate as proof of payment. The BT paid varies and is based upon business type, and/or the gross receipts of the business. The Business Tax Division of the Finance and Technology Department is responsible for compliance, tax collection, and certificate issuance for all business tax accounts as mandated in Chapter 5 of the Visalia Municipal Code.
The Accela software, currently used by both Business Tax (BT) and Community Development, is being scheduled to migrate to the cloud by June 30, 2025. This must be done ...
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