Agenda Item Wording:
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Authorize the City Manager to Award RFB 22-23-11 annual contract for Landscape Maintenance of Landscape and Lighting Districts within Quadrant K to JC's Land Management of Kingsburg, CA, $178,254.65 annually per specifications of RFB 22-23-11.
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Deadline for Action: 5/1/2023
Submitting Department: Community Services
Contact Name and Phone Number: Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city Kelli Kincaid, Community Services Director 713-4042; kelli.kincaid@visalia.city
Department Recommendation: That the City Council authorizes the award of an annual contract for landscape maintenance to JC's Land Management, of Kingsburg, CA, in the amount of $178,254.65 to include a ten percent contingency of $16,204.97, per specifications of RFB 22-23-11.
Background Discussion:
The previous Quadrant K landscape contract expired on May 31, 2022, and has been on a month-to-month basis with a temporary contractor, awaiting the award of a new formal landscape maintenance contract. Quadrant K is the first of several Landscape and Lighting Quadrants that are on temporary month-to-month contracts to be awarded through a formal Request for Bidders (RFB) process.
On February 9, 2023, and February 14, 2023, the City solicited bids by advertising in the Visalia Times Delta with the RFB posted on Bid-Net. The City also mailed RFB notices, inviting contractors to participate in this bid process.
On February 21, and February 23, 2023, mandatory pre-bid meetings were held in the City Council Chambers. Contractors that did not attend at least one of these meetings were ineligible to submit bids for this contract.
During the pre-bid meeting, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations and answered questions.
Staff received several questions from contractors whe...
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