Agenda Item Wording:
title
Award Convention Center booking software contract - Authorize the City Manager to award a three-year contract to Momentus Technologies for the replacement of the Convention Center booking software for the total not-to-exceed amount of $113,106 over three years, and to appropriate an additional $49,800 to the approved capital equipment replacement project
body
Agenda Date: 06/15/26
Submitting Department: Administration - Convention Center Division
Prepared by:
Samantha Mathias, Convention Center Manager, Samantha.Mathias@visalia.gov, 713-4004; John Lollis, Assistant City Manager, John.Lollis@visalia.gov, 713-4323
Department Recommendation:
Authorize the City Manager to award a three-year contract to Momentus Technologies LLC for the replacement of the Convention Center booking software for the total amount not-to-exceed $113,106, and to appropriate an additional $49,800 to the approved capital equipment replacement project (EQ0129). The additional appropriation includes $5,000 for tablets to manage the events plus $15,000 for data conversion and additional reports if needed.
Summary:
The current booking software is over twenty (20) years old and periodically stops functioning requiring Finance-IS Division assistance and which causes disruptions to operations and the client during an event. It is also no longer supported by the vendor. The new software will provide upgraded technology allowing for improved overall efficiency for operations, inventory control and client relationship management from proposal to signed contract.
Background Discussion:
A Request for Proposals (RFP) was initiated in March 2026 for a new Convention Center booking software resulting in the selection of Momentus Technologies, LLC. There is an approved capital replacement project (EQ0129) of $21,200 to replace the current software. The new system will allow staff to utilize the software remotely in all areas of the Convention Center during events. ...
Click here for full text