Agenda Item Wording:
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Park Project Notice of Completion - Request authorization to file a Notice of Completion for the Sunset Park Shade Structure Design & Installation Services.
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Prepared by: Daryl Tillman, Park Maintenance Supervisor 713-4435; daryl.tillman@visalia.city Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city Jason Glick, Parks and Recreation Director 713-4042; jason.glick@visalia.city
Department Recommendation: Staff recommends that the City Council authorize the filing of a Notice of Completion for the Shade Structure Design & Installation Services Project at Sunset Park.
Summary:
The scope of work included the design and installation of a freestanding shade structure. The contract was awarded to Bakersfield Paving Inc. at the April 15, 2024, City Council Meeting in the amount of $151,039.84.
Background Discussion:
On March 12, 2024, and March 19, 2024, the City solicited bids by advertising in the Visalia Times Delta and the Request for Proposals (RFP) was posted on Bid-Net. The City also emailed the RFP notices to contractors who have requested to be on the City's construction projects list to participate in this bid process.
On March 27, 2024, and March 28, 2024, two mandatory pre-bid meetings were held at Sunset Park. Several contractors attended the pre-bid meetings. During the pre-bid meetings, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.
Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.
On April 11, 2024, the City received two proposals from Bakersfield Paving Inc. and Anchor 41 Construction. A selection committee was formed and met on April 30, 2024.
The selection committee reviewed the designs in a two-part process. The first review of the proposals that were submitted used the design criteria...
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