Agenda Item Wording:
title
Asset Works Fleet Focus Software - Authorize the City Manager to amend the current 5-year contract with Asset Works for the annual maintenance and support of fleet software for a 5-year total contract of $133,162.
body
Deadline for Action: 5/6/2024
Submitting Department: Public Works
Contact Name and Phone Number: Danny Galindo, Public Works Manager, danny.galindo@visalia.city, 713-4186 Nick Bartsch, Public Works Director, nick.bartsch@visalia.city, 713-4052
Department Recommendation:
Staff recommends that Council authorize the City Manager to amend the current 5-year contract with Asset Works, LLC for the annual maintenance and support of fleet software for a 5-year total contract of $133,162.
Background Discussion:
In 2000, the Fleet Division began using Fleet Focus maintenance software owned by AssetWorks LLC. This software is used to maintain the records of all the City of Visalia owned vehicles and equipment that the Fleet Maintenance Division maintains. The software is used to document all services performed and the cost associated with those services. Those costs are then charged to each department's allocation for those services.
On December 18, 2023, the City Council approved a sole-source contract with AssetWorks LLC, in the amount of $124,045 for annual maintenance and support of the current Fleet Focus software. This included the existing 630 vehicles and equipment licenses. With the growing fleet of City-wide vehicles, additional licenses are required for the ability to add new vehicles, provide flexibility and better facilitate the transition of existing to new vehicles. Because of the economy of scale benefits of adding licenses, the vendor proposed amending the current contract with the updated pricing structure. Therefore, the amended contract will accommodate and support 730 vehicle/equipment licenses, credit the city for the payment made against the first-year amount, and add a one-time purchase for th...
Click here for full text