Agenda Item Wording:
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Authorize the City Manager to Award RFB 22-23-05 annual contract for Landscape Maintenance of Landscape and Lighting Districts within Quadrant D to Elite Maintenance and Tree Service, Inc., of Clovis, CA, $158,535.17 annually per specifications of RFB 22-23-05.
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Deadline for Action: 8/21/2023
Submitting Department: Community Services
Contact Name and Phone Number: Zach Huff, Acting Urban Forestry Supervisor 713-4295; zach.huff@visalia.city Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city Kelli Kincaid, Community Services Director 713-4042; kelli.kincaid@visalia.city
Department Recommendation:
That the City Council authorizes the award of an annual contract for landscape maintenance to Elite Maintenance and Tree Service, Inc., of Clovis, CA, in the amount of $144,122.88 to include a ten percent contingency of $14,412.29, per specifications of RFB 22-23-05.
Background Discussion:
The previous Quadrant D landscape contract expired on April 30, 2022, and has been on a month-to-month basis with a temporary contractor, awaiting the award of a new formal landscape maintenance contract. Quadrant D is one of several Landscape and Lighting Quadrants that are on temporary month-to-month contracts to be awarded through a formal Request for Bidders (RFB) process.
On May 24, 2023, and May 30, 2023, the City solicited bids by advertising in the Visalia Times Delta with the RFB posted on Bid-Net. The City also mailed RFB notices, inviting contractors to participate in this bid process.
On Monday June 5, and Tuesday June 6, 2023, mandatory pre-bid meetings were held in the City Council Chambers. Contractors that did not attend at least one of these meetings were ineligible to submit bids for this contract.
During the pre-bid meeting, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Depa...
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