Agenda Item Wording:
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Authorize the City Manager to amend and increase the existing Uniform and Laundry contract (C22056) awarded to Unifirst Corporation in the amount of $23,700 per year by $29,100, to a total not to exceed of $52,800 per year. The remaining term on the existing contract consists of four (4) one-year renewals.
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Deadline for Action: None
Submitting Department: Public Works
Contact Name and Phone Number: Jason Serpa, Public Works Manager, jason.serpa@visalia.city, 713-4533 Nick Bartsch, Public Works Director, nick.bartsch@visalia.city, 713-4052
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to amend and increase the existing Uniform and Laundry contract (C22056) awarded to Unifirst Corporation in the amount of $23,700 per year by $29,100, to a total not to exceed of $52,800 per year. The remaining term on the existing contract consists of four (4) one-year renewals, with possible Consumer Price Index (CPI) increases in the following four years.
Background Discussion:
In late 2021, the City of Visalia Purchasing Department advertised RFB 21-22-15 for the annual contract for Uniform and Laundry Services. On February 2, 2022, City Council authorized the City Manager to award a one-year contract with four (4) one-year renewals to Unifirst Corporation for uniform and laundry service at the rate of $455.12 per week, comprised of a price per garment, and estimated quantities of each.
Shortly after fitting and equipping all departments with the new supplier, staff discovered that the calculated contract amount was not enough to cover the estimated annual cost. The calculated and awarded contract amount was too low due to a miscalculation by staff regarding the quantity of uniforms billed per week.
Standard practice in the uniform industry is such that each...
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