Agenda Item Wording:
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Award annual contract for HVAC maintenance and oncall repair services at Visalia Water Reclamation Facility – Authorize the City Manager to award a one-year contract, with four annual renewal options, to New England Sheet Metal and Mechanical Co., with an annual not-to-exceed amount of $27,000 and a total contract limit of $135,000 over the five-year term.
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Agenda Date: 11/02/2026
Prepared by:
Rehana Lustyan, Senior Project Manager, Rehana.Lustyan@visalia.gov – 559-713-4176
Ben Litwack, Public Works Manager, Ben.Litwack@visalia.gov – 559-7134671
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to award a one-year contract, with four annual renewal options, to New England Sheet Metal and Mechanical Co. of Fresno, CA for HVAC maintenance and on-call repair services at the Visalia WRF. The recommended contract will have an annual not-to-exceed amount of $27,000, with a total contract limit of $135,000 over the five-year term.
Summary:
The City issued Request for Bids (RFB) 25-26-01 to establish a new annual contract for HVAC preventative maintenance and on-call repair services at the Visalia WRF. The facility contains fifty-five (55) units spread across a variety of buildings that directly support treatment plant functions.
Bids were due on September 24, 2026, and New England Sheet Metal and Mechanical Co. submitted the lowest responsive and responsible bid of $22,155 (per year). Staff verified all mandatory licensing, California Department of Industrial Relations (DIR) registration, and bid completeness.
To structure this competitive solicitation, the bid sheet explicitly required vendors to submit fixed pricing across three core categories: Item 1 for standard quarterly scheduled preventative maintenance, Item 2 for regular on-call repair service labor hourly rates, and Item 3 for a flat emergency call-out fee covering mobilization and the first hou...
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