Agenda Item Wording:
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Authorize the City Manager to award a sole source contract to AMCS Group, Inc. in the amount not to exceed $505,835 for the software integration, hardware upgrade and maintenance of twenty (20) on-board computers in Solid Waste front-load commercial trucks, including a 10-year maintenance contract comprised of an initial five (5) year term and five (5) additional 1-year renewal options. Also, authorize the appropriation of $61,936 for FY 22/23, and $54,165 for FY 23/24 from the Solid Waste Enterprise Fund (441).
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Deadline for Action: 4/3/2023
Submitting Department: Public Works
Contact Name and Phone Number: Jason Serpa, Public Works Manager, jason.serpa@visalia.city, 713-4533 Nick Bartsch, Public Works Director, nick.bartsch@visalia.city, 713-4052
Department Recommendation:
Staff recommends that City Council authorize the City Manager to award a 5-year sole source contract with an additional five 1-year renewals to AMCS Group, Inc. in the amount not to exceed $505,835 for the hardware upgrade and maintenance of twenty (20) on-board computers in Solid Waste front-load commercial trucks, along with the corresponding software integration, and appropriate $61,936 for FY 22/23 and $54,165 for FY 23/24 from the Solid Waste Enterprise Fund (441).
Background Discussion:
On September 8, 2015, City Council directed staff to pursue an in-house utility billing software and associated technology. At the same time, staff was directed to develop a plan for the implementation of a 3-can residential waste system. In October of 2016, staff requested proposals from qualified vendors for the purchase of a utility billing software that included technology upgrades for solid waste operations. The Request for Proposal was specifically written to provide a new utility account billing system and a full solid waste operations system tha...
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