Agenda Item Wording:
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Approval of a citywide equipment rental contract - Approve a citywide contract with United Rentals for equipment rental utilizing Sourcewell Contract No. 040924-URI with an annual not-to-exceed amount of $205,000, for an initial term through June 11, 2028, which may be extended for up to three additional one-year terms, to align with the terms of the Sourcewell contract, with a maximum contract amount of $1,025,000 over the life of the contract, including any extensions; however, actual contract duration and expenditures shall not exceed the City's five-year contracting limit, and any extension beyond that limit would require separate approval.
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Agenda Date: 04/06/2026
Prepared by: Rehana Cale, Senior Project Manager, 559-713-4176, rehana.cale@visalia.gov Nick Bartsch, Public Works Director, 559-713-4052, nick.bartsch@visalia.gov
Department Recommendation: Staff recommends that the City Council approve a contract with United Rentals for equipment rentals utilizing Sourcewell Contract No. 040924-URI with an annual not-to-exceed amount of $205,000, for an initial term through June 11, 2028, which may be extended for up to three additional one-year terms, to align with the terms of the Sourcewell contract, with a maximum contract amount of $1,025,000 over the life of the contract, including any extensions; however, actual contract duration and expenditures shall not exceed the City's five-year contracting limit, and any extension beyond that limit would require separate approval.
Summary:
Approval of this item will establish a citywide cooperative purchase contract for the rental of construction, maintenance, and specialty equipment, streamlining procurement and ensuring compliance with competitive purchasing requirements through Sourcewell's competitively bid and awarded contract.
Background Discussion:
In the case of the breakdown of City-owned equipment that cannot wait for an untimely repair, or the need ...
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