Agenda Item Wording:
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Authorization to purchase computers - Authorize the City Manager to enter into a purchase agreement with Dell to purchase replacement computers utilizing the National Association of Procurement Officials (NASPO) ValuePoint competitively bid agreement in the amount of $719,000 and appropriate $185,300 from various funds.
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Agenda Date: 03/16/2026
Prepared by:
Jaime Salazar, IS Supervisor, 559-713-4121, jaime.salazar@visalia.gov
John Howison, IS Manager, 559-713-4122, john.howison@visalia.gov
Renee Nagel, Finance/Technology Director, 559-713-4375, renee.nagel@visalia.gov
Department Recommendation:
Authorize the City Manager to enter into a purchase agreement with Dell Inc. to purchase replacement computers utilizing the National Association of Procurement Officials (NASPO) ValuePoint competitively bid agreement in the amount of $719,000, transfer $44,852 from CIP CP9997 to CP9799, and appropriate $185,300 from the funds outlined in the report.
Summary:
Information Services (IS) manages the citywide technology equipment and software. To replace technology, the City sets aside depreciation annually in the IS Fund. The depreciation schedule is based on the anticipated life of the equipment. The computers recommended for replacement have been in service for eight years. The older the equipment gets, the more downtime departments experience due to components failing, new software conflicts, and other support issues. In addition, older equipment requires significantly more staff time to fix or replace. Obsolete hardware and incompatible platforms complicate support further.
Background Discussion:
The current computers were purchased in 2018 and are currently eight years old. The replacement scheduled for computers is five years. These units carry a five-year manufacturer warranty period that expired in April 2023 which makes repairs much more difficult to facilitate resulting in delays in repairs. We have identified a tota...
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