Agenda Item Wording:
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Authorize the City Manager to award RFP #20-21-49 Annual Community Forest Maintenance Contract to West Coast Arborist, Inc. of Fresno, CA in an amount not to exceed $1,000,000 per year to perform tree maintenance services per specifications of RFP #20-21-49.
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Deadline for Action: 1/18/2022
Submitting Department: Community Services
Contact Name and Phone Number: Joel Hooyer, Parks and Urban Forestry Supervisor, 713-4295, joel.hooyer@visalia.city Alvin Dias, Parks and Facilities Manager, 713-4564, alvin.dias@visalia.city Jeremy Rogers, Community Services Director, 713-4340, Jeremy.rogers@visalia.city
Department Recommendation:
That the City Council authorize the City Manager to award an annual contract for tree maintenance services to West Coast Arborist, Inc. of Fresno, CA in the amount of and not to exceed $1,000,000.00 annually, per specifications of RFP #20-21-49.
Background Discussion:
City wide growth, Visalia's planting program of new trees, and the citywide use by multiple departments has increased the tree inventory (community forest) to more than 50,000 trees that are owned and/or maintained by the City. The most significant growth is in the new subdivisions where the maintenance is covered by lighting and landscape maintenance districts. West Coast Arborist Incorporated has been contracted with the City for the last fifteen years to maintain Visalia's community forest, and for each of their contracted five-year terms, West Coast Arborist has never requested any CPI adjustments during their contractual periods, therefore the contract pricing remained the same each year, only seeing an increase each time a Request for Proposals was solicited. Their contract ended August 18, 2021, and in accordance with the City's Purchasing Policy, the contract was re-bid after the fifth year.
On July 27, 2021, proposals were solicited and on August 10, 2021, and August 12,...
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