Agenda Item Wording:
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Award a Contract for 14 In-Car Radios - Request authorization to award a sole source purchase contract for fourteen (14) Motorola in-car radios in the amount of $83,660 to be installed into 14 new patrol vehicles.
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Prepared by: Chief Jason Salazar, 713-4215, Jason.Salazar@visalia.gov; Captain Dan Ford, 713-4151, Daniel.Ford@visalia.gov; Financial Analyst Liz Ybarra, 713-4250, Liz.Ybarra@visalia.gov; Police Specialist Dexter Valencia, 713- 4655, Dexter.Valencia@visalia.gov
Department Recommendation: Request authorization to award a sole source purchase contract for fourteen (14) Motorola APEX 6500 in-car radios in the amount of $83,660 to be installed into 14 new patrol vehicles.
Summary:
The Department annually replaces vehicles as allocated in the budget and in accordance with the City's vehicle replacement policy, which is 10 years and 110,000 miles before replacement is approved. The Department is purchasing fourteen (14) Dodge Durango's for FY 25/26 that require new in-car radios as part of the upfit of the vehicle. These radios were historically included in the upfit costs, but due to vendor requirements, the radios must now be purchased by the police department.
Background Discussion:
The Department is replacing patrol vehicles pursuant to purchasing policy. Historically, when purchasing and upfitting new patrol vehicles, the department has always put a new radio in the vehicle. The purchase of the radios was previously included in the upfit cost; however, Motorola changed their policy due to security concerns and will only sell directly to their customers. As a result of this, we now have to enter into a separate purchase contract for the radios. Motorola is the brand used for all police department radios, including the consoles used by the Communications Center, and the portable and vehicle radios used by the officers. Motorola requires direct orders from their company and is not authorizing any area vendors to sel...
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