Agenda Item Wording:
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Accela Automation Permit System - Digital Plan Review Upgrade - Authorize the City Manager to execute the contract with Accela Inc for services and annual maintenance related to the configuration and implementation of Accela's Cloud based E-Permit Hub Digital Plan Room application at a cost not to exceed $57,000, enter into a seven-year maintenance agreement at a cost not to exceed $372,083.33 over the seven-year period; and appropriate $73,333.33 for FY 25/26.
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Prepared by:
Jason Huckleberry, Director of Engineering & Building (559) 713-4495, jason.huckleberry@visalia.city
John Howison, Information Services Manager, (559) 713-4122, john.howison@visalia.city
Department Recommendation:
Staff recommends authorizing the City Manager to execute the contract with Accela Inc for services related to the configuration and implementation of Accela's Cloud based E-Permit Hub Digital Plan Room (DPR) application at a cost not to exceed $57,000 and enter into a seven-year software maintenance agreement at a cost not to exceed $372,083.33 over the seven-year period; and appropriate $73,333.33 for FY 25/26 for the first two years of software maintenance from the Building Safety Fund (4014).
Summary:
The City has embarked on a project with Accela Inc for the migration of the City's currently self-hosted permit system to an Accela cloud-based application. As part of this cloud migration project, it is imperative that we ensure our current digital plan review solutions are capable of being moved into the Accela Cloud environment. The electronic plan review platform is essential for staff to be able to efficiently review digital plans, make necessary corrections and stamp approved plan sets for the public.
During the initial scoping stage of the cloud migration project, it was determined that the custom solution currently in place for electronic plan review will not function within the Accela Cloud environment and must be upgraded. After exp...
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