Agenda Item Wording:
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Purchase Contract - Authorize and award a purchase contract to Proper Performance, located in New Wilmington, PA to purchase four 2023 Dodge Ram two-wheel drive pick-up trucks and one Dodge Ram four-wheel drive pick-up truck in the amount of $235,740.40 using funding from the American Rescue Plan Act.
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Deadline for Action: 5/6/2024
Submitting Department: Community Development
Contact Name and Phone Number:
Tracy Robertshaw, Neighborhood Preservation Manager, tracy.robertshaw@visalia.city, (559)713-4187
Paul Bernal, Planning and Community Preservation Director, paul.bernal@visalia.city, (559)713-4025
Department Recommendation:
Staff recommends that City Council award a purchase contract to Proper Performance LLC in the amount of $235,740.40 (includes delivery) using American Rescue Plan Act (ARPA) funds.
Background Discussion:
On November 20, 2023, the City Council authorized the implementation of the Solid Waste Environment Enhancement Program (SWEEP) as a pilot program utilizing budgeted ARPA funding. The November 20th report also identified initial capital outlay cost within the first year of operation and noted the cost for five 1/2 ton pickup trucks in the amount of $50,000 per vehicle ($250,000 total).
Bid Notices were advertised on Bidnet and 49 notices were sent via e-mail and mail to dealerships within a 100 mile radius. As a result, two bids were received, but only Proper Performance LLC met the specifications of the bid request.
Fiscal Impact:
The cost of each truck is $47,148.08 for a total of $235,740.40. A break-down of the vehicle cost is provided below:
Vehicle Price/Fees Tow Package Sales Tax Total
$42,360 $1,095.00 $3,693.08 $47,148.08
The City Council approved 34 projects to be funded with American Rescue Plan Act funds. The Sweep project is one of the approved projects that is funded by ARPA Funds with a budget of $450,000. As part of the budget request, the five pick-up trucks were id...
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