Agenda Item Wording:
title
Award of L&L Contract - Authorize the City Manager to award the annual contract for Landscape Maintenance of Landscape and Lighting Districts within Quadrant G to Elite Maintenance and Tree Service, Inc., not to exceed $101,461.14.
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Deadline for Action: 3/18/2024
Submitting Department: Community Services
Contact Name and Phone Number: Zach Huff, Acting Urban Forestry Supervisor 713-4295; zach.huff@visalia.city Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city
Department Recommendation: It is recommended that the City Council authorize the award of an annual contract for landscape maintenance to Elite Maintenance and Tree Service, Inc., of Clovis, CA, in the amount of $101,461.14 to include a ten percent contingency of $9,223.74, per specifications of RFB 22-23-08. The initial agreement is for one-year, with an option to renew annually for 4 one-year periods based on performance.
Background Discussion:
The previous Quadrant G landscape contract expired on April 30, 2022, and has been on a month-to-month basis with a temporary contractor, awaiting the award of a new formal landscape maintenance contract. Quadrant G is in the southwestern portion of the City, between S. Akers ST. to the west, W. Tulare Ave. to the north, S. Demaree ST. to the east, and W. Visalia Pkwy. to the south, and is one of the final two Landscape and Lighting Quadrants that are on temporary month-to-month contracts to be awarded through a formal Request for Bidders (RFB) process.
On January 11, 2024, and January 17, 2024, the City solicited bids by advertising in the Visalia Times Delta with the RFB posted on Bid-Net. The City also mailed RFB notices, inviting contractors to participate in this bid process.
On Tuesday, January 30, 2024, a non-mandatory pre-bid meeting was held in the City Council Chambers. Contractors that did not attend at least one of these me...
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