Agenda Item Wording:
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NEOGOV Software Agreement - Authorize the City Manager to enter into a three-year sole source contract to renew the software license with NEOGOV and consolidate the contract for a three-year term for an amount not to exceed $246,924.47.
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Prepared by: Administrative Services Human Resources Division
Ashley Cook, Human Resources Analyst, 713-4318, Ashley.Cook@visalia.gov
Amy Powell, Human Resources Manager, 713-4417, Amy.Powell@visalia.gov
Shonna Oneal, Administrative Services Director, 713-4053, Shonna.Oneal@visalia.gov
Department Recommendation: It is recommended that the Visalia City Council authorize the City Manager to enter into a three-year sole source contract including the prorated alignment period to renew the software license with NEOGOV and consolidate the contract for a three-year term for amount not to exceed $246,924.47. This will ensure continuity of critical human resources operations, streamline administrative processes, and maintain efficient management of recruitment and onboarding functions.
Background Discussion:
NEOGOV is essential software that is integrated with the City's applicant tracking system, GovernmentJobs.com. The City has contracted with NEOGOV since 2006, and the platform is critical to the Human Resources Division's daily operations. NEOGOV supports the full recruitment and onboarding lifecycle serving as the system through which applications are received, candidates are preboarded, and new hires are onboarded. Discontinuation of NEOGOV services would leave the City without a viable method for managing recruitment, hiring, and onboarding functions.
The City currently has two contracts in place for the various NEOGOV modules:
? (C23037) For Single Sign On, Onboard, Candidate Messaging, and Insight modules expiring 1/5/2026.
? (C24005) For EForms, Position & Employee Imports modules expiring 7/31/2026.
These modules were implemented at different points in time, resulting in staggered re...
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