Agenda Item Wording:
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Authorize the City Manager to execute a sole source contract with Environmental and Lubrication Solutions for the purchase of F-500 Encapsulator Agent (EA). The contract limit will be $22,000 per year for one year with the option to renew annually for up to four consecutive years for a maximum of 5 years.
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Deadline for Action: 5/2/2022
Submitting Department: Fire Department
Contact Name and Phone Number: Dan Griswold, Fire Chief, 713-4220; Tom Van Grouw, Battalion Chief, 713-4265; Crissy Balderama, Administrative Analyst, 713-4513
Department Recommendation:
Staff recommends that Council authorize the City Manager to execute a sole source contract with Environmental & Lubrication Solutions for the purchase of F-500 Encapsulator Agent (EA). The contract limit will be $22,000 per year for one year with the option to renew annually for up to four consecutive years for a maximum of five years.
Background Discussion:
The Fire Department entered a sole source contract with Environmental & Lubrication Solutions in February 2017 for the purchase of F-500 Encapsulator Agent (EA). Environmental & Lubrication Solutions is the only authorized distributor of F-500 Encapsulator Agent for the State of California and has provided an exclusive distributorship letter and certificate. The original contract limit was $10,000 annually for up to 5 years. In 2020, the contract was increased to not exceed $22,000 for the last two years of the contract term. The increase was justified to accommodate an increase in structure fires and related F-500 EA use and an increase in the cost of F-500 EA. F-500 is only used on actual fires and the amount used relates to the number and size of the fires the fire department responds to. The increased contract amount required City Council approval. F-500 EA has proven effective, and the Fire Department would like to continue the use of F-500 EA by establishing another contract with E...
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