Agenda Item Wording:
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Award annual contract for backflow testing, repairs, and maintenance services at various city owned locations - Authorize the City Manager to award contract to AAA Backflow Prevention for an annual amount not to exceed amount of $49,842.50.
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Prepared by: Daryl Tillman, Park Maintenance Supervisor 559-713-4435; daryl.tillman@visalia.gov; Zach Huff, Urban Forestry Supervisor; zach.huff@visalia.gov; 559-713-4295; Ivan Nicar, Parks and Facilities Manager 559-713-4564; ivan.nicar@visalia.gov; Jason Glick, Parks and Recreation Director 559-713-4042; jason.glick@visalia.gov.
Department Recommendation: Staff recommends that the City Council authorize the award of an annual contract for backflow testing, repairs, and maintenance services to AAA Backflow Prevention, of Stockton, CA, for an annual amount not to exceed amount of $49,842.50. The initial agreement is for a 12-month period, with an option to renew annually for 4 one-year periods upon providing satisfactory performance and as mutually agreed.
Summary:
The City of Visalia maintains more than 785 backflow prevention devices that serve City-owned facilities, parks, trails, and landscape and lighting districts. To comply with Cal Water regulations, these devices must be tested annually by certified backflow technicians. In addition, the devices require ongoing maintenance and repairs. The cost of this contract is budgeted annually within the appropriate divisions that utilize these services.
Background Discussion:
On October 29, 2025, the City solicited bids by advertising in the Visalia Times-Delta with the RFB posted on Bid-Net. The City also mailed RFB notices, inviting vendors to participate in this bidding process.
On December 11, 2025, the City received bids from six (6) vendors, but two (2) were rejected due to failure to submit the proper bid form and the required documents. Staff have reviewed the bid for calculation errors and conformance with specifications o...
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