Agenda Item Wording:
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Residential Solid Waste Container Purchase Contract - Authorization for the City Manager to award a 5-year sole source contract to Toter, LLC in the amount not to exceed $1,550,000 to purchase solid waste containers.
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Deadline for Action: 5/6/2024
Submitting Department: Public Works
Contact Name and Phone Number: Jason Serpa, Public Works Manager, jason.serpa@visalia.city, 713-4533; Nick Bartsch, Public Works Director, nick.bartsch @visalia.city, 713-4052
Department Recommendation:
Staff recommends that Council authorize the City Manager to award a 5-year sole source contract to Toter, LLC in the amount not to exceed $1,550,000.
Background Discussion:
In March of 2017, Council directed staff to proceed with converting residential solid waste service to a 3-container system. By mid-calendar year 2019, all residential services were switched to the new approved 3-container system, delivering services to all residential customers that included a gray waste, a blue recycling, and a green waste container. This change included a significant initial investment of purchasing approximately 61,000 containers. The original containers were approved to be purchased through a contract with Toter, LLC, therefore standardizing the type of can that the City uses for its residential customers, apart from grandfathered containers that still existed.
Currently, the City has approximately 42,500 residential customers, which equates to 127,500 residential containers that are serviced weekly, not including any additional containers a customer may request. Existing containers are replaced when damaged or when City residential growth occurs. The combined replacement and growth purchase percentage averages 3% per year, resulting in the purchase of approximately 3,825 containers annually.
Sole Source Justification:
Due to most of the City's residential containers being replaced by the new...
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