Agenda Item Wording:
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Approve a contract for supply of hot mix asphalt material - Approve a contract with Martin Marietta Materials and Porterville Asphalt for the supply of hot mix asphalt (HMA). The contract with the low bidder, Martin Marietta Materials, shall not exceed $400,000 annually, totaling $2,000,000 over the term of the contract. The contract with the second lowest bidder, Porterville Asphalt, shall not exceed $150,000 annually, totaling $750,000 over the term of the contract. Both contracts include an option to renew annually for up to (4) additional one-year terms.
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Agenda Date: 06/15/2026
Prepared by:
Danny Galindo, Public Works Manager, danny.galindo@visalia.gov , 713-4186
Nick Bartsch, Public Works Director, nick.bartsch@visalia.gov ,713-4052
Department Recommendation: Staff recommends that the City Council approve a contract with Martin Marietta Material and Porterville Asphalt for the supply of hot mix asphalt (HMA). The contract with the low bidder, Martin Marietta Materials, shall not exceed $400,000 annually, totaling $2,000,000 over the term of the contract. The contract with the second lowest bidder, Porterville Asphalt, shall not exceed $150,000 annually, totaling $750,000 over the term of the contract. Both contracts include an option to renew annually for up to (4) additional one-year terms.
Summary:
Approval of the proposed contracts will allow the City to procure hot mix asphalt material on an as-needed basis for ongoing street maintenance operations, including pothole repair, dig-outs, overlays, and pavement rehabilitation projects. Staff recommends awarding contracts to both Martin Marietta Materials and Porterville Asphalt to ensure material availability and operational continuity. The City will utilize the lowest responsive bidder as the primary supplier and may procure material from the secondary supplier when material availability, plant outages, scheduling, or operational needs require.
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