Agenda Item Wording:
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Authorize the City Manager to award a sole-source equipment procurement contract with Brentwood Industries Inc. in an amount of $177,107.82 for equipment and material related to Primary Clarifier one renovations at the City of Visalia Water Reclamation Facility.
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Deadline for Action: 9/27/2021. This is the date the quotes expire. Action taken before that date guarantees pricing for purchase.
Submitting Department: Public Works
Contact Name and Phone Number:
Brad Crim, Wastewater Rec. Facility Superintendent, brad.crim@visalia.city, 713-4176
Nick Mascia, Public Works Director, nick.mascia@visalia.city, 713-4323
Department Recommendation:
Staff recommends that City Council authorize the City Manager to award a sole-source contract to Brentwood Industries for a total amount of $177,107.82 for equipment purchase.
Background Discussion:
Clarifier History
Before the Water Reclamation Facility (plant) expansion in 2016, the clarifiers were being updated and replacement was not part of the expansion. The expansion focused on processes after the primary clarifiers. It brought the plant from a traditional activated sludge system to a more advanced membrane system which provided higher quality processing and better effluent water. The headworks and primary clarifiers were outside of the scope of work for the expansion. The clarifier updates replaced the motors, sprockets, chains, and flights in each tank. Performing routine maintenance such as greasing motors and replacing wear rings on the sprockets, for example, is more efficient when every tank has the same parts. This is the last of 5 clarifiers to be updated in this way. Each update used the same means, methods, and equipment. Doing these updates in this manner guarantees the same standards are implemented for each clarifier and reduces space needed for spare equipment or materials housed on site since one spare piece can be used in any tank.
Sole-Source Justification
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