Agenda Item Wording:
title
Authorization for payment to Ray Gaskin Service- Authorize the payment of Ray Gaskin invoices for parts for refuse truck bodies in the amount of $113,413.93.
body
Agenda Date: 04/06/2026
Prepared by:
Danny Galindo, Public Works Manager, danny.galindo@visalia.gov <mailto:danny.galindo@visalia.gov> , 713-4186
Nick Bartsch, Public Works Director, nick.bartsch@visalia.gov <mailto:nick.bartsch@visalia.gov> ,713-4052
Department Recommendation: Staff recommends that the City Council authorize the payment of outstanding invoices from Ray Gaskin Service totaling $113,413.93 for parts ordered for repairs on New Way refuse truck bodies.
Summary:
The Solid Waste Division operates over 25 commercial front-load trucks daily, requiring ongoing parts and service. These repairs are performed regularly to keep the fleet operational. Payment of these invoices is necessary while staff works to establish a formal contract.
Background Discussion:
Multiple parts were required to complete repairs on the City’s New Way solid waste front-load trucks. These parts were previously sourced through Ruckstell, the City’s contracted vendor. However, Ruckstell lost its dealership contract with New Way. Ray Gaskin Service is now the authorized local representative for New Way sales, parts, and service.
Due to an internal administrative issue, a formal agreement with the newly authorized dealer was not executed in a timely manner following this transition. As a result, services continued without an approved contract in place, and invoices accumulated over an extended period. Staff acknowledges this lapse and takes responsibility for the delay. Upon identification, staff initiated corrective action to formalize the agreement and bring forward all outstanding invoices for approval. Internal procedures are being reviewed and reinforced to ensure contracts are executed in advance of services and similar oversights do not occur in the future.
Fiscal Impact including annual maintenance and operating costs:
Expenditures are paid initially out of the Fleet Maintenance Fund (501). These costs are then charged to the vehicle user department monthly, as incurred.
Prior Council Action: None
Alternatives: None recommended
Recommended Motion (and Alternative Motions if expected):
recommendation
I motion to authorize the payment of outstanding invoices to Ray Gaskin Service totaling $113,413.93.
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 04/06/2026
Attachments:
Outstanding Invoice list
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply.
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