Agenda Item Wording:
title
Park Notice of Completion - Request authorization to file a Notice of Completion for Whitendale Park Arbor Replacement Project, 500 W. Beech Ave, Visalia, CA.
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Deadline for Action: 10/21/2024
Submitting Department: Community Services
Contact Name and Phone Number: Daryl Tillman, Park Maintenance Supervisor 713-4435; daryl.tillman@visalia.city <mailto:daryl.tillman@visalia.city> Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city <mailto:alvin.dias@visalia.city> Jason Glick, Parks and Recreation Director 713-4042; jason.glick@visalia.city <mailto:jason.glick@visalia.city>
Department Recommendation:
Staff recommends that the City Council authorize the filing of a Notice of Completion for the Whitendale Park Arbor Replacement Project.
Background Discussion:
Summary:
The scope of work included the removal of old wooden arbors and installation of a new 4 - post HIP - type shade structures. The contract was awarded to R. E. Schultz Construction, Inc. at the November 20, 2023, City Council Meeting in the amount of $128,965.00, and completed on October 4, 2024 with no change orders.
Background:
On September 13, 2023, and September 19, 2023, the City solicited bids by advertising in the Visalia Times Delta and the RFB was posted on Bid-Net. The City also emailed the RFB notices to contractors who have requested to be on our construction projects list to participate in this bid process.
On September 27, 2023, a non-mandatory pre-bid meeting was held in the City Council Chambers. A total of four (4) contractors attended the pre-bid meeting. During the pre-bid meeting, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.
Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.
On October 12, 2023, the City received bids from four (4) contractors. R. E. Schultz of Orange, CA. was the qualified low bidder for the Whitendale Park Arbor Project.
Fiscal Impact:
The total construction cost of $128,965.00 is funded by the ARPA Fund 642 (Project No. 6420-72000/CP0499-999). The initial estimate for the playground project was $200,000.00. The total project expenditures were completed under the estimated budget. There were no change orders for the project.
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Whitendale Park Arbor Replacement Project CIP 6420-72000/CP0499-999 |
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Fund 642 - ARPA Fund |
$286,345.70 |
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Actual Construction Costs |
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R. E. Schultz Construction |
$128,965.00 |
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Legal Advertisement |
$ 322.41 |
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Building Permit |
$ 270.00 |
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Total Project Costs |
$286,345.70 |
Prior Council Action: November 20, 2023 - Council authorized the City Manager to award and enter into a construction contract with R. E. Schultz Construction for the demo and installation of new picnic arbors at Whitendale Park.
Other: None
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
recommendation
Move to Authorize the filing of a Notice of Completion for the Whitendale Park Arbor Replacement Project.
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Inspection Card, Draft Notice of Completion, Arbor Photos