Agenda Item Wording:
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Park Project Notice of Completion - Request authorization to file a Notice of Completion for the Houk Park Shade Structure Design & Installation Services, at various parks.
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Prepared by: Daryl Tillman, Park Maintenance Supervisor 713-4435 daryl.tillman@visalia.city; Alvin Dias, Parks and Facilities Manager 713-4564 alvin.dias@visalia.city; Jason Glick, Parks and Recreation Director 713-4042 jason.glick@visalia.city
Department Recommendation: Staff recommends that the City Council authorize the filing of a Notice of Completion for the Shade Structure Design & Installation Services Project at Houk Park.
Summary:
The scope of work included the design and installation of a freestanding shade structure. The contract was awarded to Zoom Recreation at the April 15, 2024, City Council Meeting in the amount of $156,920.89.
Background Discussion:
On March 12, 2024, and March 19, 2024, the City solicited bids by advertising in the Visalia Times Delta and the RFP was posted on Bid-Net. The City also emailed the RFP notices to contractors who have requested to be on our construction projects list to participate in this bid process.
On March 27, 2024, and March 28, 2024, two mandatory pre-bid meetings were held at Houk Park. Several contractors attended the pre-bid meetings. During the pre-bid meetings, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.
Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.
On April 11, 2024, the City received three proposals from three (3) proposers. A selection committee was formed and met on April 30, 2024.
The selection committee reviewed the designs in a two-part process. The first review of the proposals that were submitted used the design criteria that were established in RFP #23-24-12D. During their review the committee felt that the proposals submitted by Zoom Recreation and Anchor 41 Construction were the top two proposals and met the design criteria established in RFP #23-24-12D. Staff then submitted the results to the Purchasing Division and the sealed cost proposals were released to the selection committee for review. The selection committee then meet again on May 8, 2024, to review the cost for each of the two designs and concluded that the Zoom Recreation proposal was the overall winner that best meets the requirements of RFP #23-24-12D and the needs of the community.
Fiscal Impact: The Houk Park Shade Structure Design & Installation Services Project was part of the American Rescue Plan Act (ARPA), of which $3,900,000.00 was budgeted for park improvements in Fund 388 (Project No. 3880-72000/CP0763-999). There were two change orders for the project that were reviewed and approved by the City’s Change Order Review Committee.
Prior Council Action: April 15, 2024 - Council authorized the City Manager to award and enter into a construction contract with Zoom Recreation for the Shade Structure Design & Installation Services.
Other: None
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the filing of a Notice of Completion for the Houk Park Shade Structure Design & Installation Services Project
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 7/21/2025
Attachments: Location Map, Draft Notice of Completion, Site Photos