Agenda Item Wording:
title
Award a Contract for the Supply of Ferric Chloride - Authorize the City Manager to award a contract to Pur Water for the supply and delivery of ferric chloride to the Visalia Water Reclamation Facility for a one-year term, with four annual renewal options, with an annual not-to-exceed amount of $140,000 and a total contract limit of $700,000.
body
Prepared by:
Ben Litwack, Public Works Manager, ben.litwack@visalia.city, 559-713-4671
Nick Bartsch, Public Works Director, nick.bartsch@visalia.city, 559-713-4052
Department Recommendation: Staff recommends that the City Council authorize the City Manager to award a one-year contract, with four annual renewal options, to Pur Water, LLC for the supply and delivery of ferric chloride to the Visalia Water Reclamation Facility, with an annual not-to-exceed amount of $140,000 and a total contract limit of $700,000 over the five-year term.
Summary:
Pur Water, LLC, the lowest responsive and responsible bidder under RFB 25-26-28, Supply and Delivery of Ferric Chloride to the Visalia Water Reclamation Facility. The contract term will be one year with four additional annual renewal options. The recommended contract includes an annual NTE of $140,000 and a total five-year limit of $700,000.
Background Discussion:
Ferric chloride is an essential treatment chemical used at the Visalia Water Reclamation Facility (WRF) to control hydrogen sulfide production in the digesters. By suppressing hydrogen sulfide generation, ferric chloride helps preserve the longevity of the digesters and enables the facility to satisfy emissions requirements established by the San Joaquin Valley Air Pollution Control District.
On August 11, 2025, the City of Visalia issued Request for Bids (RFB) 25-26-28, Supply and Delivery of Ferric Chloride to the Visalia Water Reclamation Facility. A pre-bid conference was held on August 21, 2025, and an addendum was issued on August 25, 2025, to address bidder questions. On September 3, 2025, the following bids were received:
|
Bidder’s Name |
Location |
Total Estimated Annual Cost |
|
Pur Water LLC |
Fairfield, CA |
$118,680.00 |
|
Mar Vista Resources |
Coarsegold, CA |
$141,241.20 |
|
California Water Technologies |
Detroit, MI |
$147,600.00 |
|
Pencco |
San Felipe, TX |
$154,680.00 |
|
Kemira Water Solutions |
Lawrence, KS |
$181,108.80 |
Pur Water, LLC submitted the lowest responsive and responsible bid. Staff recommends awarding a one-year contract, with four additional annual renewal options, to Pur Water, LLC for the supply and delivery of ferric chloride to the Visalia Water Reclamation Facility
Fiscal Impact: Staff is requesting an annual not-to-exceed (NTE) amount of $140,000 to account for potential annual price increases and the possibility of increased ordering as flows and loadings increase at the Visalia Water Reclamation Facility over the next five years. The contract will not exceed $140,000 annually, with a total NTE of $700,000 over the full five-year contract term. Funds are budgeted annually in the Wastewater Operations Budget within 4332-54450.
Prior Council Action:
May 16, 2019 - Awarded $50,000 annual contract with four renewal options to Pencco.
November 18, 2024 - Awarded $125,000 sole source contract to Pencco.
Other: None.
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to award a one-year contract, with four annual renewal options, to Pur Water, LLC for the supply and delivery of ferric chloride to the Visalia Water Reclamation Facility, with an annual not-to-exceed amount of $140,000 and a total contract limit of $700,000 over the five-year term.
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 10/6/2025
Attachments:
RFB 25-26-28
Addendum No. 1
Pur Water LLC Bid