Agenda Item Wording:
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Award annual contract for pest control services - Authorize the City Manager to award a contract to Clark Pest Control of Visalia, California, for an annual amount not to exceed $33,418.
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Agenda Date: 10/19/2026
Prepared by:
Donny MacLennan, Facilities Maintenance Superintendent, 559-713-4525; donny.maclennan@visalia.gov; Ivan Nicar, Parks and Facilities Manager, 559-713-4564; ivan.nicar@visalia.gov; Jason Glick, Parks and Recreation Director, 559-713-4042; jason.glick@visalia.gov.
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to award a pest control services agreement to Clark Pest Control of Visalia, California, for an annual amount not to exceed $33,418. The initial term of the contract is for one year and can be renewed annually for an additional four years.
Summary:
The City of Visalia maintains more than 43 City-owned facilities and solicited bids under RFB No. 25-26-32 for an annual contract for pest control services. The contract provides routine pest control services at designated City facilities, generally on a monthly basis, with certain locations receiving quarterly service. Covered pests include spiders, ants, earwigs, cockroaches, silverfish, water beetles, fleas, carpet beetles, rodents, and sow bugs. Services include interior and exterior treatments, as applicable, with routine interior pesticide applications scheduled when facilities or affected areas are unoccupied.
The bid specifications require the contractor to provide all labor, materials, equipment, and transportation necessary to perform the services; comply with all applicable federal, state, and local safety and pesticide regulations; protect City property and the public; and respond to service callbacks within 24 hours or the next business day at no additional cost to the City. The specifications also allow the City to increase or decrease the number of service locations as needed and require documentation of each service visit.
The City received eight bids, of which four were deemed non-responsive due to failure to submit the required bid form and supporting documentation. The remaining four bids were reviewed for mathematical accuracy, compliance with the bid specifications, and responsiveness. Clark Pest Control submitted the lowest responsive bid at $33,418 annually. Staff recommends awarding the contract to Clark Pest Control.
Background Discussion:
On August 11 and August 16, 2026, the City solicited bids for RFB No. 25-26-32 by advertising in the Visalia Times-Delta and posting the Request for Bids on BidNet. The City also mailed notices to prospective vendors to encourage participation in the competitive bidding process.
On September 15, 2026, the City received bids from eight vendors. Four bids were rejected as non-responsive due to failure to submit the required bid form and supporting documentation. Staff reviewed the remaining bids for calculation errors and compliance with the specifications outlined in the RFB.
BIDDER SUMMARY
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Bidders Name |
Location |
Annual Cost |
|
Clark Pest Control |
Visalia, CA |
$33,418 |
|
Pest Killer Services |
Visalia, CA |
$37,200 |
|
San Joaquin Pest Control |
Visalia, CA |
$39,528 |
|
BuzzKill Pest Control |
Tulare, CA |
$45,140 |
Clark Pest Control was determined to be the apparent low responsive bidder. The contractor's Department of Industrial Relations (DIR) registration and California State License Board (CSLB) license are current, and the contractor is not listed on the Department of Industrial Relations debarment list. Staff also contacted the references provided by the contractor to confirm its qualifications and satisfactory performance.
The initial agreement will be for a 12-month period, with an option to renew for up to four additional one-year periods, subject to satisfactory performance, availability of funding, and mutual agreement between the City and the contractor.
Annual price adjustments at the time of contract renewal will be based on the Consumer Price Index (CPI), as provided in the contract. If additional City-owned parks or facilities are incorporated into the contract during the contract term, compensation for those locations will be determined in accordance with the contract provisions and the contractor's approved pricing.
This agreement is classified as a public works maintenance contract and is subject to applicable state prevailing wage requirements. The contractor is required to maintain appropriate registration with the Department of Industrial Relations, submit certified payroll records, and comply with the City's Labor Compliance Manual, which was included in the contract specifications.
Fiscal impact including annual maintenance and operating costs:
The annual cost of $33,418 is budgeted within each department and is funded by various Funds. No budget amendment is required.
Prior Council Action:
None
Alternatives:
Reject the bids and direct staff to issue a new Request for Bids.
Recommended Motion (and alternative motions if expected):
recommendation
I move to authorize the City Manager to award the annual contract for pest control services to Clark Pest Control, in an annual amount not to exceed $33,418, and authorize the City Manager to execute all related contract documents.
Environmental Assessment Status:
N/A
California Environmental Quality Act (CEQA) Review:
N/A
Deadline for Action: 10/19/2026
Attachments:
RFB 25-26-39 - Annual Contract for Pest Control Services, RFB 25-26-39 Addendum 1, Exhibit F - Aerial location photos, Bid summary, Clark Pest Control’s bid packet, Exhibit B-4 - Ownership Disclosure and Levine Act Statement, and sample contract.
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Select all that apply.
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□  Economic Vitality |
□  Organizational Excellence |
□  Fiscal Strength |
■  Infrastructure & Growth |
□  Quality of Life |