Agenda Item Wording:
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Notice of Award of Convention Center Elevator Modernization - Authorize the City Manager to execute an agreement with TK Elevator Corporation in the amount of $642,850 for the Convention Center Elevator Modernization Project.
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Prepared by:
Mike Porter, Civil Engineer, Mike.porter@visalia.city, (559) 713-4412
Chris Crawford, City Engineer, Chris.crawford@visalia.city, (559) 713-4331
Jason Huckleberry, Engineering & Building Director, Jason.huckleberry@visalia.city, (559) 713-4495
Department Recommendation: Authorize the City Manager to execute an agreement with TK Elevator Corporation in the amount of $642,850 for the Convention Center Elevator Modernization Project.
Summary:
The Convention Center main elevator, located on the north side of the main entrance lobby, has been experiencing service problems and requires repairs and modernization of some of the major components. Taylor Architects was hired to prepare plans and specifications for the project. The plans and specifications were submitted to the building department for review and approval, and the building permit is now ready to be issued. TK Elevator is prepared to begin work on the improvements subsequent to execution of the construction agreement.
Background Discussion:
The Convention Center elevator was installed in 1970 and has been experiencing intermittent failures. When it was constructed more than a half-century ago, the equipment was located in a shed on the roof of the Convention Center without a cooling system. The new equipment will need to be relocated to a storage room near the elevator, requiring relocation of the existing fire alarm system. Due to its age and being outdated, the ability to secure parts for repair and continued operation is very difficult. There have been several occasions when the elevator was down for months due to parts availability. The elevator’s continued operation is essential to meet ADA and catering requirements for the second floor. In addition, the replacement of the elevator will bring it to current California Building Code which includes electrical, fire alarm, and fire sprinklers ($120,000 estimate). TKE provided a preliminary quote for the project at approximately $600,000 last spring. The preliminary estimate included only the elevator components and scope of work to be provided by TK elevator. The proposal was recently revised based on a field visit by TK elevator and their general contractor. The revised proposal includes additional scope of work to relocate electrical and HVAC components, fire system equipment and a water cooler as well as other general carpentry and required repair and finish work.
Fiscal Impact: This project has budget of $875,000 and is budgeted in the Convention Center Fund (CIP 4130-72000/CP0650-999). The budget was originally approved by Council in April 2024 for $500,000 and an additional $375,000 was appropriated in April 2025. TKE provided a preliminary quote for the project at approximately $600,000. The preliminary estimate included only the elevator components and scope of work to be provided by TK elevator. The proposal was recently revised based on a field visit by TK elevator and their general contractor. The revised proposal includes additional scope of work to relocate electrical and HVAC components, fire system equipment and a water cooler as well as other general carpentry and required repair and finish work. Staff is estimating the total project cost to be $765,735 as shown in the table below.
Prior Council Action:
April 7, 2025 - Council approved mid-year budget update which included an additional appropriation of $375,000 to replace the Convention Center elevator bringing the project total to $875,000.
April 15, 2024 - Council approved the mid-year budget update which included an appropriation for $500,000 to replace the Convention Center elevator.
Other: None
Alternatives: Do not authorize execution of the construction agreement.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to execute a construction agreement with TK Elevator for the Convention Center Elevator Modernization Project in the amount of $642,850
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: None
Attachments: TKE Proposal