Agenda Item Wording:
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Award Contract for Airfield Sweeper - Authorize the City Manager to enter into a contract for the replacement of the airfield sweeper to GCS Environmental Services, Inc. for a total cost of $430,688, of which $385,999 will be paid through a previously awarded Federal Aviation Administration grant.
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Deadline for Action: None
Submitting Department: Administration - Airport
Contact Name and Phone Number:
Jody Miller, Airport Manager, (559)713-4282, Jody.Miller@Visalia.City
John Lollis, Assistant City Manager, (559)713-4323, John.Lollis@Visalia.City
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to enter into a contract with GCS Environmental Equipment Services, Inc. (GCS) for the previously budgeted amount of $430,688 for the acquisition of a replacement airfield sweeper.
Background Discussion:
Airport Division staff has worked in conjunction with the City’s Purchasing Division and Brandley Engineering to complete a Request for Bids (RFB) for a replacement airfield sweeper. This process concluded with the selection of the attached bid from GCS. When Airport staff last presented this project to Council at its meeting on September 3, 2024, the Council approved to conditionally accept Federal Aviation Administration (FAA) grant funds of $385,999, during which it was stated that upon officially being awarded the grant funds by the FAA, staff would return to Council to request the award of contract to GCS.
Fiscal Impact:
There is no additional fiscal impact associated to the awarding of the work to GCS. The acquisition of a replacement airfield sweeper was originally appropriated in the 2023-24 Fiscal Year CIP Budget, which was subsequently rolled over to the current fiscal year. Airport staff previously presented to Council at its meeting on September 3, 2024, to appropriate the additional funds necessary to cover the updated costs of the project and to conditionally accept the FAA grant of $385,999 which will fund ninety percent (90%) of the airfield sweeper acquisition.
Prior Council Action:
September 3, 2024: Council authorized staff to conditionally accept $385,999 in FAA grant funds and appropriate $162,032 in additional funds to fully-fund the project amount of $430,688.
Alternatives: City Council could act not to award the project to GCS, and staff would investigate other options to move forward with the airfield sweeper acquisition.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to enter into a contract for providing the airfield sweeper replacement to GCS Environmental Services, Inc. for a total cost of $430,688, of which $385,999 will be paid by a previously awarded FAA grant.
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Environmental Assessment Status: NA.
CEQA Review: N/A
Attachments: .
1. Airfield Sweeper Replacement Cost Breakdown
2. GCS Environmental Services Inc Selected Bid
3. City Council Staff Report: September 3, 2024
4. Vehicle Replacement Authorization Form