Agenda Item Wording:
title
Receive a presentation and update on the Civic Center Phase 2 Project (Public Safety Office Building (PS), Police Services Building (Evidence/Training/Crime Lab), and City Council Chambers). Provide direction on additional outdoor amenities and alternatives as appropriate.
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Deadline for Action: None
Submitting Department: Administration - CIP Engineering
Contact Name and Phone Number:
Jaklin Rowley, Assistant Engineer, Jaklin.Rowley@visalia.city, (559)-713-4369
Mike Porter, Civil Engineer, Mike.Porter@visalia.city, (559)-713-4412
Bob Petithomme, Darden Architect, bobp@dardenarchitects.com, (559)-448-8051
Frank Senteno, City Engineer, Frank.Senteno@visalia.city, (559)-713-4331
Nick Mascia, Assistant City Manager, Nick.Mascia@visalia.city, (559) 713-4323
Department Recommendation:
Staff recommends Council receive a presentation and update on the Civic Center Phase 2 Project and provide direction on the final outdoor amenities and alternatives.
Summary:
The City Council previously provided direction on the building locations, site plan, floor plans and architectural style. Following that meeting, City Staff and the Architects began to develop the “Mission Inspired” architectural style, further refine the building elevations and site plan, and began to develop the landscaping, outdoor amenities, and space programming specific to Civic Center Phase II.
Staff is returning to the City Council to select outdoor amenity options from the alternatives described in the presentation. The various options could add up to an approximately $1.36M to the overall project budget.
Background:
Over the past several months staff has met with the City Council project committee to discuss and develop outdoor amenities and landscaping options. At the June 19th, 2023 work session, City Council received a presentation and directed staff to further clarify some of the landscape options and associated costs. The Presentation (attached) presents the additional alternatives for you to select from along with the associated costs.
The project construction documents, including mechanical, electrical, plumbing, civil and landscaping plans are already under development and did not have to be placed “on hold” while the landscape options and costs were established and presented. The remaining landscape options identified herein are being presented for consideration and inclusion into the project. Staff is requesting City Council to approve alternatives wishing to be included. These alternatives will not have any impact on the overall project schedule.
Prior City Council Direction:
From the initial preliminary layout and design to the current configuration, the City Council project committee and the City Council has heard, discussed and directed Staff and the Architect on project aspects that expanded the footprint of the current phase of the east downtown civic center project. Originally, the Phase II project was proposed to be located on the southern half of the parcel bound by Goshen to the north and School to the south as shown in Exhibit A. This would leave the Phase III project (City Hall) to be constructed south of School. Because Phase III impacted the site negatively, City Council directed staff to expand the footprint of Phase II to the current building configuration with Evidence, Public Safety, future City Hall, the VECC and the Civic Pavilion north of School while the Council Chambers and parking south. This expansion increases the overall construction cost and directly increases the Architects fee also.
The architectural contract amendment for approximately $900,000 has been placed on hold as the additional scope and amenities discussed herein are identified and agreed upon by City Council. Once those additional aspects of Phase II have been identified, staff will return to City Council at the October 16th City Council meeting asking for action to approve the architectural contract amendment for both the prior $900,000 and the additional options as added by City Council today.
Fiscal Impact:
The total estimated cost for Phase 2 of the Civic Center is $108.23M. The estimated cost includes design fees, project management, site work, extension of utilities, building construction, permits, fees and inspections. Additional costs associated with the alternatives shown in the presentation could add approximately an additional $1.36M to the overall project budget, based on Council direction this evening.
Based on the direction provided by Council at the October 2, 2023 Council meeting, staff will return with a budget update, design contract amendment, and additional funding appropriation request if and/or as needed at the October 16, 2023 Council meeting.
Prior Council Action:
June 19, 2023 - Council received a presentation on the civic Center landscape options and directed staff to return with clarifications and alternatives.
May 1, 2023 - Council received an update and presentation on Phase 2 of the Civic Center and approved staff moving forward with completion of the schematic design phase of the project.
February 6, 2023 - Council received an update and presentation on Phase 2 of the Civic Center
December 19, 2022 - Council received an update and presentation on the site plan and possible architectural styles for the Civic Center buildings and approved the “Mission Inspired” style.
November 21, 2022 - Council received an update and presentation on the site plan and provided direction on the building orientation.
October 17, 2022 - Council accepted the presentation and approve the recommended site plan layout. City Council further considered and provided input on architectural styles via a visual exercise.
April 4, 2022 - Council Received an update on the Public Safety Office Building and City Council Chambers Project and approved a Consultant Contract Amendment requested by Darden Architects
June 7, 2021 - Council approved a motion for Mayor Steve Nelson to appoint two members of the Council to the Planning & Preliminary Project Assessment Committee.
March 15, 2021 - Council authorized the City Manager to enter into an A/E contract with Darden Architects to design the Public Safety Office Building/City Council Chambers.
November 4, 2019 - Council approved using the design-bid-build method of procurement for the PSOB Project.
August 19, 2019 - Council authorized appropriation of funds to issue an RFP for A/E Consulting Services for the new PSOB Project.
August 5, 2019 - Council received an update on the PSF project planning. Council directed staff to return with recommendation for appropriation of funds and creation of a new CIP for the planning and design of the new Public Safety Facility.
March 4, 2019 - Staff was directed to begin the planning phase of the new Public Safety Facility, and to return with an update on building size, staffing and Project funding.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to accept the presentation and approve the outdoor amenities alternatives recommended for Phase 2.
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Exhibit A and Presentation