Agenda Item Wording:
title
Park Project Notice of Completion - Request authorization to file a Notice of Completion for the Rotary Park Playground Replacement Project.
body
Deadline for Action: 5/5/2025
Submitting Department: Community Services
Contact Name and Phone Number: Daryl Tillman, Park Maintenance Supervisor 713-4435; daryl.tillman@visalia.city Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city Jason Glick, Parks and Recreation Director 713-4042; jason.glick@visalia.city
Department Recommendation:
Staff recommend that the City Council authorize the filing of a Notice of Completion for the Playground Replacement Project at Rotary Park.
Background Discussion:
Summary:
The scope of work included the removal of the existing playground structure and installation of a new playground structure with a freestanding shade structure. The contract was awarded to R.E. Shultz Construction at the April 15, 2024, City Council Meeting in the amount of $259,630.00.
Background:
On January 2, 2024, and January 9, 2024, the City solicited bids by advertising in the Visalia Times Delta and the RFB was posted on Bid-Net. The City also emailed the RFB notices to contractors who have requested to be on our construction projects list to participate in this bid process.
On January 17, 2024, and January 18, 2024, two mandatory pre-bid meetings were held at Rotary Park. Several contractors attended the pre-bid meetings. During the pre-bid meetings, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.
Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.
On February 1, 2024, the City received bids from six (6) contractors. A selection committee was formed and met on January 18, 2024.
The selection committee reviewed the designs in a two-part process. The first review of the proposals that were submitted used the design criteria that were established in RFP #23-24-30. During their review the committee felt that the proposals submitted by Zoom Recreation Option 1, R. E. Schultz Option 1, and R. E. Schultz Option 2 had the top two designs. Staff then submitted the results to the Purchasing Division and the sealed cost proposals were released to the selection committee for review. The selection committee then meet again on March 20, 2024, to review the cost for each of the top two designs and concluded that the R. E. Schultz Option 2 design proposal was the overall winner that best meets the requirements of RFP #23-24-30 and the needs of the community.
Fiscal Impact:
The fiscal impact for the Rotary Park Playground Replacement Project is funded by ARPA Fund 642 (Project No. 3880-72000/CP0763-999). There were no change orders for the project.
|
Rotary Park Playground Replacement Project CIP 3880-72000/CP0763-999 |
|
|
Fund 388 - ARPA Fund |
$259,630.00 |
|
Actual Construction Costs |
|
|
R.E. Schultz Construction |
$259,630.00 |
|
Building Permit |
$ 519.30 |
|
Legal Advertisement |
$ 357.74 |
|
Total Project Costs |
$260,507.04 |
Prior Council Action: April 15, 2024 - Council authorized the City Manager to award and enter into a construction contract with R.E. Schultz Construction for the removal of the existing playground structure and installation of a new playground structure with a freestanding shade structure.
Other: None
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
recommendation
Move to Authorize the filing of a Notice of Completion for the Rotary Park Playground Replacement Project end
Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Location Map, Draft Notice of Completion, Site Photos