Agenda Item Wording:
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Park Project Notice of Completion - Request authorization to file a Notice of Completion for the Park Picnic Table Replacement Project, at various parks. (Project No. 3880-72000/CP0763-999).
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Deadline for Action: 4/7/2025
Submitting Department: Community Services
Contact Name and Phone Number: Daryl Tillman, Park Maintenance Supervisor 713-4435; daryl.tillman@visalia.city <mailto:daryl.tillman@visalia.city> Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city <mailto:alvin.dias@visalia.city> Jason Glick, Parks and Recreation Director 713-4042; jason.glick@visalia.city <mailto:jason.glick@visalia.city>
Department Recommendation:
Staff recommends that the City Council authorize the filing of a Notice of Completion for the Park Picnic Table Replacement Project at Blain, Whitendale, and Ruiz Parks.
Background Discussion:
Summary:
The scope of work included the removal of the old concrete picnic tables and installation of new steel tables. The contract was awarded to Mountain Vista Construction at the August 19, 2024, City Council Meeting in the amount of $336,273.00.
Background:
On May 17, 2024, and May 22, 2024, the City solicited bids by advertising in the Visalia Times Delta and the RFB was posted on Bid-Net. The City also emailed the RFB notices to contractors who have requested to be on the construction projects list to participate in this bid process.
On May 29, 2024, and May 30, 2024, two mandatory pre-bid meetings were held at Blain, Whitendale, and Ruiz Parks. Several contractors attended the pre-bid meetings. During the pre-bid meetings, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.
Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.
On June 20, 2024, the City received bids from six (6) contractors. Mountain Vista Construction of Visalia, CA. was the qualified low bidder for the Park Picnic Table Replacement Project at Blain, Whitendale, and Ruiz Parks
Fiscal Impact:
The fiscal impact for the Park Picnic Table Replacement Project at Blain, Whitendale, and Ruiz Parks is funded by ARPA Fund 642 (Project No. 3880-72000/CP0763-999). There was one change order in the amount of $7,416 for concrete pad repair at Blain Park.
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Park Picnic Table Replacement Project at Blain, Whitendale, and Ruiz Parks CIP 3880-72000/CP0763-999 |
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Fund 388 - ARPA Fund |
$336,273.00 |
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Actual Construction Costs |
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Mountain Vista Construction |
$336,273.00 |
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Blain Park Concrete Repair Change Order |
$ 7,416.00 |
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Legal Advertisement |
$ 378.01 |
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Total Project Costs |
$344,067.01 |
Prior Council Action: August 19, 2024 - Council authorized the City Manager to award and enter into a construction contract with Mountain Vista Construction for the removal of the old concrete picnic tables and installation of new steel tables.
Other: None
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
recommendation
Move to Authorize the filing of a Notice of Completion for the Park Picnic Table Replacement Project at Blain, Whitendale, and Ruiz Parks.
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: Location Maps, Draft Notice of Completion, Site Photos