Agenda Item Wording:
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Construction Management Services Contract Award - Authorize the City Manager to execute an agreement with NV5, Inc. to provide construction management services for two City projects 1) Shirk Street Capacity Enhancement Project from School Ave to Riggin Ave and 2) Riggin Avenue Widening Project from Kelsey St to Shirk St in the amount of $545,707.60 & $259,369.23 respectively, combined total of $805,076.83.
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Deadline for Action: 10/21/2024
Submitting Department: Community Development
Contact Name and Phone Number:
Diego Corvera, Senior Civil Engineer, Diego.Corvera@visalia.city, 713-4209
Dolores Verduzco, Financial Analyst, Dolores.Verduzco@visalia.city, 713-4540
Chris Crawford, City Engineer, chris.crawford@visalia.city, 713-4331
Jason Huckleberry, Engineering and Building Department Director, Jason.Huckleberry@visalia.city, 713-4495
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to execute an agreement with NV5, Inc to provide construction management services for the Shirk Capacity Enhancement Project & the Riggin Avenue Widening Project Kelsey St to Shirk St. Project in the amount of $545,707.60 & $259,369.23 respectively, combined total of $805,076.83.
Background Discussion:
Shirk Capacity Enhancement Project:
The Shirk Capacity Enhancement project spans from School Ave to Riggin Ave and consists of widening the east side of Shirk St at various locations to accommodate four lanes of travel with a center two-way left turn lane, buffered Class II bike lanes and the installation of approximately 8,200 lineal feet of 48” diameter sewer main and associated infrastructure in the existing street. The project will modify existing traffic signals to accommodate the new street configuration as well as install a new traffic signal at Doe Ave and Shirk St.
As directed by the City Council through a prior budget process, the operational improvement widening of Shirk Street between School Ave and Riggin Avenue will be implemented as soon as possible, and the full, ultimate arterial street design requirements will be implemented as a subsequent phase, as further development occurs, and the needed right of way is dedicated to the City. City staff estimates that this Shirk corridor capacity enhancement project will operate at a reasonable level of service for a minimum of 10 years.
Riggin Avenue Widening Project Kelsey to Shirk St:
The Riggin Avenue Widening Project spans from Kelsey St to Shirk St and consists of widening the existing 2-lane street to a divided 4-lane street with the construction of center medians, landscaping, street lighting, interconnect conduit, storm drainage, turn pockets, Class IV bike lanes, and the signalization of Riggin Ave and Shirk St.
Industrial and residential development in the surrounding areas has increased significantly over the past ten years, resulting in greater traffic congestion in this area of the City. The widening of this segment of Riggin Avenue, between Kelsey Street and Shirk Street, will help alleviate this congestion. Additionally, the proposed traffic signal at the intersection of Riggin Ave and Shirk Street will help with access to SR 198 and SR 99 interchanges along those respective roadways.
Construction Management (CM) Approach:
In order to obtain construction support services to continue to successfully and timely deliver the construction of various Capital Improvement Project (CIPs), the Purchasing Division issued a request for Proposals (RFP 20-21-18) to retain up to three (3) qualified consulting firms to provide Construction Management (CM)/Resident Engineering (RE) services on an on-call basis. The City reviewed seven (7) proposals in response to the solicitation. A selection committee reviewed and ranked each proposal to develop a short-list of 3 firms. Those three (3) firms then presented to an interview panel early in December 2020. The interview panel ranked each team and selected NV5, Inc., 4Creeks, Inc., and Vanir Construction Management, Inc., as the highest ranked consultants. This on-call list is valid for five (5) years and is renewed annually. This list will need to be re-established by the end of 2025
Due to the proximity of the two projects and the fact that both projects will be in construction at the same time, it is most efficient & cost effective to have a single construction management firm overseeing both projects. The construction limits on both projects overlap at the Riggin Ave and Shirk St intersection, it will serve the City well to have a CM on the job that is intimately familiar with both project schedules and overall scope to ensure timely and efficient construction coordination.
NV5 Inc was selected as the Construction Manager as they currently have staffing capacity and expertise to oversee these projects. The City has had a positive experience with NV5 on complex projects such as these which will require robust community outreach. As such City staff is confident in a successful delivery of both projects through the construction management of NV5 staff.
This proposal includes robust public outreach efforts that will keep Visalia residents and businesses apprised of the construction progress for both projects. The program will follow the successful outreach approach as the Caldwell Widening project Akers to Shady, making use of all forms of public notification mediums such as mailers, social media, text alerts and newspaper notifications.
Projects Timeline:
Shirk Capacity Enhancement Project - Construction awarded 9/21/2024, project is anticipated to begin at the end 2024.
Riggin Avenue Widening Project - Construction award anticipated December 2024, project anticipated to begin in early 2025.
Fiscal Impact:
Shirk Capacity Enhancement Project is a multi-funded project with funds budgeted from the Gas Tax Fund (111), Wastewater Trunkline Fund (231) and funds budgeted from the Measure R Local Fund (131).
Riggin Avenue Widening project is a multi-funded project with funds budgeted from Transportation Impact Fee (241), Measure R Regional Fund (133), and an Economic Development Administration grant.
See the project funding breakdown for both projects below.
|
Shirk Capacity Enhancement Project Budget (CP0369) |
|
Shirk Project Budget |
|
|
Gas Tax (fund 111) |
$2,430,699.20 |
|
Measure R Local (Fund 131) |
$6,141,000.00 |
|
Wastewater Trunkline (Fund 231) |
$13,294,721.69 |
|
Total Project Funding |
$21,866,420.89 |
|
Estimated Project Costs: |
|
|
Project Management |
$350,000.00 |
|
Design Services |
$810,000.00 |
|
Acquisition Cost (ROW) |
$396,299.24 |
|
Misc Administration Fees (RR permit) |
$3,000.00 |
|
Utility Relocation SCE (distribution pole relocation) |
$150,000.00 |
|
Cal Water Relocation |
$35,000.00 |
|
Railroad Coordination |
$50,000.00 |
|
Construction Sewer Installation Base Bid (B) |
$9,998,000.00 |
|
Construction Street Construction Base Bid (A) |
$6,446,225.00 |
|
Construction Contingency (~10% of Construction) |
$1,644,422.50 |
|
Construction Management ~(3%) |
$545,707.60 |
|
Construction Services (Material Testing, Inspection, Survey) |
$1,233,316.88 |
|
|
|
|
Total Estimated Project Costs: |
$21,661,971.22 |
|
Surplus (Deficit) |
$204,450 |
|
Riggin Avenue Widening Project Kelsey to Shirk Budget |
|
Riggin Avenue Project Budget |
|
|
Measure R Regional Funds (Fund 133) |
$1,700,000.00 |
|
Traffic Impact Fee (Fund 241) |
$4,775,000.00 |
|
Economic Development Administration Grant |
$4,000,000.00 |
|
Total Project Funding |
$10,475,000.00 |
|
Estimated Project Costs: |
|
|
Project Management |
$150,000.00 |
|
Design Services |
$375,000.00 |
|
Acquisition Services |
$50,000.00 |
|
Land Acquisition (Right-of-way) |
$1,150,000.00 |
|
Utility Relocation (Refer to SCE relocation Agreement) |
$1,081,000.00 |
|
Construction (Estimate) |
$9,071,445.00 |
|
Construction Contingency (~10% of Construction) |
$1,000,000.00 |
|
Construction Management ~(3.5%) |
$259,369.23 |
|
Construction Services (Material Testing, Inspection, Survey) ~ (7.5%) |
$680,358.38 |
|
Total Estimated Project Costs: |
$13,817,172.61 |
|
Surplus (Deficit) |
($3,342,173) |
NV5, Inc, construction management proposal is approximately 3.5% of the construction cost for both Shirk Project and Riggin Project respectively. This is under the typical 5% CM cost for other construction projects.
Although the project cost estimate for the Riggin Ave Widening project currently identifies a budget deficit, construction for this project has not yet been awarded. Staff will return to Council at the time of construction award and request additional funds as necessary to complete construction.
Prior Council Action:
Shirk Capacity Enhancement Project Prior Items:
September 21, 2024
RFB Award & Appropriation of Funds: Authorize City Manager to award the construction contract to Avison Construction Inc. for RFB 23-24-19, Shirk Capacity Enhancement Project from School Avenue to Riggin Avenue in the amount of $16,444,225.00 and authorize additional appropriation of funds.
October 16, 2023
Authorized the City Manager to approve Amendment No. 2 with Quad Knopf Consultants for additional professional design services in the amount not to exceed $139,635.
September 20, 2021
Public hearing to consider and adopt a Resolution of Necessity to acquire portions from three separate properties APN 077-780-003; 077-640-001 and 077-650-001 generally located along Shirk Street between Riggin Avenue and Goshen Avenue for the purpose of widen Shirk Street.
August 3, 2020
Adoption of Resolution No. 2020-42 authorized the acceptance of portions of an “Irrevocable Offer of Dedication” for street right-of-way on the east side Shirk Street just north of Ferguson Avenue and between Doe Avenue and Goshen Avenue. In addition, adopted resolution No. 2020-43 designating a portion of City owned property located at APN 077-710-077 which is property located along the east side of Shirk Street just south of Ferguson Avenue, as part of the public City Street System.
October 21, 2019
Authorized the City Manager to enter into a contract with Quad Knopf, Inc. for RFP 19-20-08 to prepare Plans, Specifications, and Estimates for the Shirk Capacity Enhancement and Sewer Trunkline Project in the amount not to exceed $533,746.
Riggin Avenue Widening Project Prior Items:
August 5, 2024
Council authorized the execution of Southern California Edison (SCE) Facilities Relocation Agreement for $1,081,000.00 and adopt resolution 2024-46 for the Riggin Avenue Widening Project Kelsey St to Shirk St. Project.
October 17, 2022
Council accepted grant award from the U.S. Economic Administration (EDA) for $4,000,000 and executed the EDA grant agreement for the construction of Riggin Avenue Widening project from Kelsey St to Shirk St.
March 21, 2022
Adopted resolution No. 2022-09 certifying Mitigated Negative Declaration No. 2021-62 prepared for CEQA compliance as part of the Economic Development Administration (EDA) ARPA Grant for construction of the Riggin Widening Project from Kelsey Street to Shirk Street (State clearing house No. 2022010046) (Resolution No. 2022-09 required).
March 15, 2021
Conference with Real Property Negotiators (Pursuant to G.C. Section 54956.8 Property: Portion of APN 077-200-006 generally located at the northwest corner of the intersection of Riggin Avenue and Shirk Street.
Conference with Real Property Negotiators (Pursuant to G.C. Section 54956.8 Property: Portion of APN 077-100-088 generally located at the northeast corner of the intersection of Riggin Avenue and Shirk Street.
Conference with Real Property Negotiators (Pursuant to G.C. Section 54956.8 Property: Portion of APN 077-480-001 generally located at the northwest corner of the intersection of Riggin Avenue and Kelsey Street.
September 8, 2020
Conference with Real Property Negotiators (Pursuant to G.C. Section 54956.8 Property: Portion of APN 077-480-001 generally located at the northwest corner of the intersection of Riggin Avenue and Kelsey Street.
August 17, 2020
Council authorized the City Manager to enter into a contract with 4Creeks Inc., for RFP 19-20-60 to prepare Plans, Specifications, Estimates, and Environmental Services for the Riggin Avenue Widening Project from Kelsey Street to Shirk Street, in the amount not to exceed $200,000.00.
April 6, 2020
Council authorized the execution of a measure R Supplement Agreement with the Tulare County Association of Governments (TCAG) to secure $3.5 million of Measure R Regional Funds for the Riggin Ave. Widening from Kelsey St to Shirk
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to execute an agreement with NV5, Inc to provide construction management services for the Shirk Capacity Enhancement Project & the Riggin Avenue Widening Project Kelsey St to Shirk St. Project in the amount of $545,707.60 & $259,369.23 respectively, combined total of $805,076.83.
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Environmental Assessment Status:
Shirk Capacity Enhancement Project:
CEQA Exemption - 2024-48
Riggin Avenue Widening Project:
Mitigated Negative Declaration No. 2019-73
Attachments:
1. Ownership Disclosure Form
2. Project Location Map - Shirk & Riggin
3. NV5 On Call Contract