Agenda Item Wording:
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Award a Contract for 14 New Police Patrol Vehicles - Request authorization to award a purchase contract for fourteen (14) fully marked Police patrol units with National Auto Fleet Group located in Watsonville, CA, in the amount of $1,281,193 for 2026 Dodge Durango’s, appropriate $14,130 from General Fund, $106,395 from Measure T, and $122,674 from the Replacement Fund for total appropriations of $243,200.
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Prepared by: Chief Jason Salazar, 713- 4215, Jason.Salazar@visalia.gov; Captain Dan Ford, 713-4151, Daniel.Ford@visalia.gov; Financial Analyst Liz Ybarra, 713-4250, Liz.Ybarra@visalia.gov ; Police Specialist Dexter Valencia, 713-4655, Dexter.Valencia@visalia.gov
Department Recommendation: Request authorization to award a purchase contract for fourteen (14) fully marked Police patrol units with National Auto Fleet Group located in Watsonville, CA in the amount of $1,281,193 for 2026 Dodge Durango’s and appropriate $14,130 from General Fund, $106,395 from Measure T and $122,675 for total appropriations of $243,200.
Summary:
The Department annually replaces vehicles as allocated in the budget and in accordance with the City’s vehicle replacement policy, which is 10 years and 110,000 miles before replacement is approved. The Police Department currently has thirteen (13) patrol vehicles budgeted for replacement in the Vehicle Replacement Fund and one (1) in Measure N. There are twelve (12) units that meet replacement requirements and two (2) units were approved for replacement by Council at mid-year. It should be noted that an additional $83,660 is being requested through an additional staff report to purchase the radios for these vehicles. This cost used to be included in the upfit of the vehicles; however, upfit vendors are no longer able to make the purchase due to Motorola security requirements.
Background Discussion:
Staff reached out to locate a Statewide contract that would be available to local agencies for new 2026 Dodge Durango’s. The Department was able to locate a national fleet contract with the Sourcewell Cooperative Purchase Program.
National Auto Fleet Group in Watsonville, CA is the authorized dealer for the master vehicle contract #091521-NAF. There is no local dealer that can provide the quantities of vehicles the Department requires. The Dodge Durango is now the Department’s vehicle of choice with 49 Durango’s in its Fleet.
Fiscal Impact: The City will use the Sourcewell Cooperative Purchase Program to purchase 14 vehicles. Contract #091521-NAF is available until November 8, 2026. The same Dodge Durango was purchased in FY 23/24; however, due to a price increase from $84,000 to $97,064, additional appropriations are required for FY 25/26. The additional funding for the Measure N purchase will be transferred from operations budget in division 1411 to the CIP VH0335 budget. The purchase price under the Sourcewell Cooperative Purchase program contract #120716-NAF for a fully marked Dodge Durango, including tax and freight, is noted on the tables below.
There is a separate staff report to award a sole source contract to Motorola for 14 in-car radios.
Table 1 - Cost of Black/White Unit
|
Cost Per Vehicle |
Cost of Upfitting Per Vehicle |
Motorola Radio |
Total Cost Per Vehicle (including taxes & freight) |
|
$57,193.00 |
$33,895.00 |
$5,976.00 |
$97,064.00 |
Table 2 - K-9 Cost of Black/White Unit
|
Cost Per Vehicle |
Cost of Upfitting Per Vehicle |
Motorola Radio |
Total Cost Per Vehicle (including taxes & freight) |
|
$57,193.00 |
$36,872.00 |
$5976.00 |
$100,041.00 |
The following CIP budgets require budget adjustment due to the increase in cost per vehicle.
Table 3 - Required Appropriations
|
Description |
QTY |
National Auto Fleet Includes Upfit |
Motorola Radios ** |
Current Budget |
Additional Funding Required |
CIP |
Fund |
Fund Name |
|
Marked Patrol |
1 |
$91,089 |
$5,975.71 |
$97,065 |
$ - |
VH0335 |
141 |
Measure N |
|
Marked Patrol |
3 |
$273,266 |
$17,927.13 |
$184,800 |
$(106,395) |
VH0333 |
503 |
Measure T |
|
Marked K-9 |
2 |
$188,130 |
$11,951.42 |
$197,800 |
$(2,284) |
VH0324 |
502 |
Replacement |
|
Marked Patrol |
6 |
$546,532 |
$35,854.26 |
$462,200 |
$(120,390) |
VH0323 |
502 |
Replacement |
|
Marked Patrol |
1 |
$91,089 |
$5975.71 |
$90,000 |
$(7,065) |
VH0345 |
001/502 |
Gen Fund/ Replacement |
|
Marked Patrol |
1 |
$91,089 |
$5975.71 |
$90,000 |
$(7,065) |
VH0346 |
001/502 |
Gen Fund/ Replacement |
|
Total |
14 |
$1,281,193 |
$83,660 |
$1,121,665 |
$(243,199) |
|
|
|
|
Total Order |
|
|
$1,364,853 |
|
|
|
|
|
** See Separate Staff Report
Prior Council Action: None
Other: N/A
Alternatives: Do not award a contract to National Auto Fleet Group located in Watsonville, CA.
Recommended Motion (and Alternative Motions if expected):
recommendation
Request authorization to award a purchase contract for fourteen (14) fully marked Police patrol units with National Auto Fleet Group located in Watsonville, CA in the amount of $1,281,193 for 2026 Dodge Durango’s and appropriate $14,130 from General Fund, $106,395 from Measure T and $122,675 from the Replacement Fund for total appropriations of $243,200.
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 11/17/2025
Attachments: National Auto Fleet Quotes