Agenda Item Wording:
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Construction Management Services Contract Award - Authorize the City Manager to execute an agreement with NV5, Inc. to provide construction management and materials testing services for the Solids Handling Improvement Project at the Visalia Water Reclamation Facility in the amount of $1,243,847.69
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Prepared by:
Rehana Cale, Senior Project Manager (559) 713-4176, rehana.cale@visalia.city
Ben Litwack, Public Works Manager (559) 713-4716, ben.litwack@visalia.city
Department Recommendation: Staff recommends that the City Council authorize the City Manager to execute an agreement with NV5, Inc to provide construction management and materials testing services for the Solids Handling Improvement Project at the Visalia Water Reclamation Facility in the amount of $1,243,847.69
Summary:
The Solids Handling Improvement Project, CP0636, was estimated at $19,100,000 of the $24,760,000 budgeted for Fiscal Year 2025/26. Construction management and materials testing services were included in this budget. The Request for Bids for the Solids Handling Improvement Project, RFB 24-25-11, was sent out on May 19, 2025 and the bid closing is scheduled for July 16, 2025.
The scope of construction management services includes pre-construction constructability review, analyzing submitted bids, establishment of project procedures and a management plan, submittal review, construction oversight and inspection, as well as material testing, and project closeout.
Background Discussion:
The Water Reclamation Facility (WRF) has, and is, currently experiencing capacity and operational challenges in its solids handling processes due to aging infrastructure, existing and projected increased flows and constituent loadings, and operational limitations of existing systems. In response, the City contracted with Carollo in 2023 to conduct a condition assessment and development of both a near-term Facility Plan and a 20-year Master Plan. Carollo identified $70 million in near-term projects, including upgrades to sludge systems, UV disinfection capacity, and construction of a new anaerobic digester, with $24,760,000 recommended for immediate action. On June 26, 2024, Council adopted the updated Master Plan, that included these projects. On June 2, 2025, Council approved updates to the Fiscal Year 2025/26 Wastewater Capital Improvement Program (CIP) Budget, and appropriated $24,760,000 from the Wastewater Fund (431).
Construction Management (CM) Approach:
In order to obtain construction support services to continue to successfully and timely deliver the construction of various Capital Improvement Project (CIPs), the Purchasing Division previously established a list of pre-qualified consulting firms to provide on-call Construction Management (CM)/Resident Engineering (RE) services through a request for Proposals (RFP 20-21-18). Of those firms on the list, NV5, Inc. was selected as the Construction Manager for the project in question as they currently have staffing capacity and specialized wastewater expertise to oversee this project. The City has had a positive experience with NV5, Inc. on other complex projects in the past and are confident in their ability to manage this project.
NV5, Inc. has proposed to provide construction management and materials testing services for the Solids Handling Improvement Project at the WRF in the amount of $1,243,847.69.
NV5 brings proven experience in wastewater infrastructure, and their services will directly support the successful execution of this critical work. These improvements are essential for maintaining regulatory compliance, increasing operational efficiency, and preparing the WRF for future capacity needs.
Fiscal Impact: The total cost of this contract to NV5, Inc. is $1,243,847.69, which will be funded through the Solids Handling Improvement Project CP0636 within the Wastewater Fund 431 at the Water Reclamation Facility in Fiscal Year 2025/26.
Prior Council Action:
January 19, 2021 - Council awarded and authorized the City Manager to execute a one-year contract with three (3) consulting firms: NV5, Inc., 4Creeks, Inc., and Vanir Construction Management, Inc.; and place these firms on an on-call list to provide Construction Management (CM) and Resident Engineering (RE) services in support of the City's locally and state funded Capital Improvement Projects on an as-needed basis. Each contract is eligible for annual renewal up to four (4) additional consecutive years. The annual contract for each Consultant shall not exceed $250,000 without additional authorization from the City of Visalia.
January 11, 2025 - Council awarded and authorized the City Manager to execute a one-year contract with five (5) materials testing consulting firms: Krazan & Associates, Moore Twining Associates, Kleinfelder Inc., NV5 Inc. and BSK Associates; and place these firms on an on-call list to provide material testing services in support of the City’s Capital Improvement Projects. Each contract is eligible for annual renewal up to four (4) additional consecutive years. The annual contract for each consultant shall not exceed $300,000 without additional authorization from the City of Visalia.
June 2, 2025 - Council approved updates to the Fiscal Year 2025/26 Wastewater Capital Improvement Program (CIP) Budget, and appropriated $24,760,000 from the Wastewater Fund (431). The Solids Handling Improvement Project, CP0636, was included in the budget update, comprising of $19,100,000 of the $24,760,000 budgeted for Fiscal Year 2025/26.
Other: N/A
Alternatives: None recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to award a contract to NV5 for Construction Management and Materials Testing services for the Water Reclamation Facility’s Solids Handling Improvement Project in the amount of $1,243,847.69.
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 6/30/2025
Attachments:
Attachment 1: Professional Services Agreement with NV5, Inc.
Attachment 2: Exhibit "A" - NV5, Inc. - Proposed Scope of Work and Fee Estimate Attachment 3: Exhibit "B" - NV5, Inc. - On-Call CM/RE - 2025-2026 Charge Rate Schedule
Attachment 4: Exhibit "C" - NV5, Inc. - On-Call Materials Testing - 2025 Fee Schedule