Agenda Item Wording:
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Civic Center Phase 2 Materials Testing Lab Contract Award - Authorize the City Manager to issue a purchase order through the on-call materials testing contract to BSK Associates to provide inspection and materials testing services for the Civic Center Phase 2 project in the amount of $437,933.60.
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Deadline for Action: 6/2/2025
Prepared by: Mike Porter, Civil Engineer, mike.porter@visalia.city, 713-4412; Chris Crawford,City Engineer chris.crawfor@visalia.city, 713-4331; Jason Huckleberry, Engineering and Building Director Jason.huckleberry@visalia.city, 713-4495
Department Recommendation: Authorize the City Manager to issue a purchase order through the on-call materials testing contract to BSK Associates in the amount of $437,933.60 for the Civic Center Phase 2 project.
Summary: The City of Visalia solicited proposals from the five (5) materials testing and inspection labs on the City’s current on-call materials testing lab list to provide testing services for the Civic Center Phase 2 project. Of the five firms solicited we received proposals from four. The award of the contract is based on a qualifications-based evaluation, and BSK was determined to be the most qualified. Proposals were provided by the following four firms as follows.
BSK Associates, Fresno, CA
Krazan & Associates, Clovis, CA
Moore Twining Associates, Fresno, CA
Kleinfelder, Fresno, CA
Background Discussion:
The Civic Center Phase 2 project is set to start construction in July 2025. The project involves the construction of three buildings, parking areas and associated site work. A qualified materials testing firm is required to perform construction inspections, materials sampling and testing services throughout the duration of the project, which is estimated to last 2 years. The City of Visalia has previously developed a list of prequalified materials testing and inspection labs, of which BSK is one.
Fiscal Impact:
The Civic Center Phase 2 capital project currently has budgeted $99,341,300 from the Civic Center Reserve Fund. These funds were obligated for the land purchase from the Successor Agency (RDA), architect and engineering services (Darden Contract), construction management (Griffin Contract), surveying services (Bedrock Contract), permits, and staff project management. All costs, including the construction contract for the Civic Center Phase 2 project, are estimated to be $99.3 million as shown in the table below. Several of the costs are estimates. The utilities (SCE, Gas Co and Cal Water) are estimated from the project plans and specifications submitted to the utilities, but staff has not yet received the final installation costs for these items. The estimates for Furniture, Fixtures and Equipment, and Audio/Visual Equipment and Technology are estimated based on the anticipated needs of the project and from meetings with project stakeholders which include Police, Fire, Technology, and Finance Departments. Separate subgroups from the various departments will be consulted during the selection and procurement phases for these items and staff will return with an update of the actual costs during the construction phase of the project.
Prior Council Action:
May 5, 2025 - council received a presentation and authorized awarding a construction contract to Seals Construction and approved an additional budget appropriation of $87,800,000.
October 21, 2024 - Council adopted Resolution No. 2024-62 for the formation of Underground Utility District along Goshen Avenue.
June 17, 2024 - Council received an update on the project and authorized staff to begin the Request for Qualification process and authorized increasing the retention amount to 10%.
October 16, 2023 - Council received a presentation, approved a contract amendment for Darden Architects, and authorized an appropriation from the Civic Center Reserve Fund.
October 2, 2023 - Council received a presentation and selected several outdoor amenities alternatives. Staff advised will return at a later date for approval of a consultant contract amendment.
June 19, 2023 - Council received a presentation on the Civic Center landscape options and directed staff to return with clarifications and alternatives.
May 1, 2023 - Council received an update and presentation on Phase 2 of the Civic Center and approved staff moving forward with completion of the schematic design phase of the project.
February 6, 2023 - Council received an update and presentation on Phase 2 of the Civic Center
December 19, 2022 - Council received an update and presentation on the site plan and possible architectural styles for the Civic Center buildings and approved the “Mission Inspired” style.
November 21, 2022 - Council received an update and presentation on the site plan and provided direction on the building orientation.
October 17, 2022 - Council accepted the presentation and approve the recommended site plan layout. City Council further considered and provided input on architectural styles via a visual exercise.
April 4, 2022 - Council Received an update on the Public Safety Office Building and City Council Chambers Project and approved a Consultant Contract Amendment requested by Darden Architects
June 7, 2021 - Council approved a motion for Mayor Steve Nelson to appoint two members of the Council to the Planning & Preliminary Project Assessment Committee.
March 15, 2021 - Council authorized the City Manager to enter into an A/E contract with Darden Architects to design the Public Safety Office Building/City Council Chambers.
November 4, 2019 - Council approved using the design-bid-build method of procurement for the PSOB Project.
August 19, 2019 - Council authorized appropriation of funds to issue an RFP for A/E Consulting Services for the new PSOB Project.
August 5, 2019 - Council received an update on the PSF project planning. Council directed staff to return with recommendation for appropriation of funds and creation of a new CIP for the planning and design of the new Public Safety Facility.
March 4, 2019 - Staff was directed to begin the planning phase of the new Public Safety Facility, and to return with an update on building size, staffing and Project funding.
Alternatives: None
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to issue a purchase order through the on-call materials testing contract to BSK Associates in the amount of $437,933.60 for the Civic Center Phase 2 project.
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Environmental Assessment Status: Program Environmental Impact Report SCH No. 2010041078.
CEQA Review: Initial Study No. 2024-44
Attachments: Vicinity Map & BSK Proposal