Agenda Item Wording:
title
Award a Contract for 14 In-Car Radios - Request authorization to award a sole source purchase contract for fourteen (14) Motorola in-car radios in the amount of $83,660 to be installed into 14 new patrol vehicles.
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Prepared by: Chief Jason Salazar, 713-4215, Jason.Salazar@visalia.gov; Captain Dan Ford, 713-4151, Daniel.Ford@visalia.gov; Financial Analyst Liz Ybarra, 713-4250, Liz.Ybarra@visalia.gov; Police Specialist Dexter Valencia, 713- 4655, Dexter.Valencia@visalia.gov
Department Recommendation: Request authorization to award a sole source purchase contract for fourteen (14) Motorola APEX 6500 in-car radios in the amount of $83,660 to be installed into 14 new patrol vehicles.
Summary:
The Department annually replaces vehicles as allocated in the budget and in accordance with the City’s vehicle replacement policy, which is 10 years and 110,000 miles before replacement is approved. The Department is purchasing fourteen (14) Dodge Durango’s for FY 25/26 that require new in-car radios as part of the upfit of the vehicle. These radios were historically included in the upfit costs, but due to vendor requirements, the radios must now be purchased by the police department.
Background Discussion:
The Department is replacing patrol vehicles pursuant to purchasing policy. Historically, when purchasing and upfitting new patrol vehicles, the department has always put a new radio in the vehicle. The purchase of the radios was previously included in the upfit cost; however, Motorola changed their policy due to security concerns and will only sell directly to their customers. As a result of this, we now have to enter into a separate purchase contract for the radios. Motorola is the brand used for all police department radios, including the consoles used by the Communications Center, and the portable and vehicle radios used by the officers. Motorola requires direct orders from their company and is not authorizing any area vendors to sell their radios to police departments.
Fiscal Impact: The required appropriations from the General Fund, Measure T and Replacement Funds can be found on the associated report to award a contract from National Auto Fleet for the purchase of fourteen (14) Dodge Durango’s. The cost of the radios is included in the total cost of the order for $1,364,853. Staff requested new appropriations of $243,200 in a separate staff report.
Table 1 - Cost of 14 Dodge Durango’s - Radios Included
|
Description |
QTY |
National Auto Fleet Includes Upfit |
Motorola Radios ** |
Current Budget |
Additional Funding Required |
CIP |
Fund |
Fund Name |
|
Marked Patrol |
1 |
$91,089 |
$5,975.71 |
$97,065 |
$ - |
VH0335 |
141 |
Measure N |
|
Marked Patrol |
3 |
$273,266 |
$17,927.13 |
$184,800 |
$(106,395) |
VH0333 |
503 |
Measure T |
|
Marked K-9 |
2 |
$188,130 |
$11,951.42 |
$197,800 |
$(2,284) |
VH0324 |
502 |
Replacement |
|
Marked Patrol |
6 |
$546,532 |
$35,854.26 |
$462,200 |
$(120,390) |
VH0323 |
502 |
Replacement |
|
Marked Patrol |
1 |
$91,089 |
$5,975.71 |
$90,000 |
$(7,065) |
VH0345 |
001/502 |
Gen Fund/ Replacement |
|
Marked Patrol |
1 |
$91,089 |
$5,975.71 |
$90,000 |
$(7,065) |
VH0346 |
001/502 |
Gen Fund/ Replacement |
|
Total |
14 |
$1,281,193 |
$83,660 |
$1,121,665 |
$(243,199) |
|
|
|
|
Total Order |
|
|
$1,364,853 |
|
|
|
|
|
Prior Council Action: None
Other: N/A
Alternatives: Do not award a contract to Motorola
Recommended Motion (and Alternative Motions if expected):
recommendation
Request authorization to award a sole source purchase contract for fourteen (14) Motorola APEX6500 in-car radios in the amount of $83,660 to be installed into 14 new patrol vehicles.
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 11/17/2025
Attachments: Motorola Quote