Agenda Item Wording:
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Confirm acceptance of a cooperative agreement amendment with Caltrans to receive an additional $90,000 through the Clean California State Initiative to support Dump On Us event operations through FY23-24.
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Deadline for Action: 10/16/2023
Submitting Department: Public Works
Contact Name and Phone Number: Jason Serpa, Public Works Manager, jason.serpa@visalia.city, 713-4533 Nick Bartsch, Public Works Director, nick.bartsch@visalia.city, 713-4052
Department Recommendation:
Staff recommends that Council receive the report and confirm acceptance of the amendment to increase funding for the Caltrans cooperative agreement to fund the City’s Dump On Us program that is in effect through FY23-24.
Background Discussion:
The Clean California Program is a transformative initiative to remove litter, create jobs, and beautify California. This 3-year State-funded program, started in July 2021, delivers more than $1 billion statewide for litter abatement, public education, and other beautification projects.
The $1 billion in statewide funds are to be allocated in the following manner:
$418M - Litter Abatement
$287M - State Beautification Projects
$400M - Local Beautification Projects
$32M - Public Education
$62M - Project Design, Construction, and Local Support
Through the litter abatement portion of the Clean California Initiative, Caltrans has developed the Clean California Local Cooperative Agreement. This local agreement is part of the $418 million for local communities to beautify and improve Caltrans right-of- ways. Caltrans has purposed some of these funds to keep our highways and right of ways free from debris and are now using these funds to help local jurisdictions with dump events that help in that goal.
Each year, the City of Visalia Solid Waste Division runs six Dump on Us events. Each event has an approximate cost to the Solid Waste Enterprise Fund (441) of about $30,000. These costs include labor, equipment, and dump fees. It takes the coordination of all Public Works divisions, including volunteers from throughout other City locations, to make an event successful. The typical number of employees needed is about 50 for each event.
The original 2-year cooperative agreement with Caltrans included $48,000 for the six events in FY22-23. The amendment for approval in this staff report will change the total amount of the contract to $138,000, an increase of $90,000 for year two of the agreement. This will increase the total reimbursable amount per event from $8,000 to $18,000. As the contract indicates, the funds may be used by the City of Visalia for (but not limited to) labor, equipment, and dump fees.
The Dump On Us events scheduled for the remainder of this fiscal year are as follows:
October 14th, 2023 (completed)
December 9th, 2023
February 10th, 2024
April 20th, 2024
June 22nd, 2024
Fiscal Impact:
The Caltrans amendment will increase the original 2-year cooperative agreement by $90,000, bringing the total contract amount to $138,000. The funding for Dump On Us events are already appropriated through the Capital Improvement Project CP9459, which is budgeted within the Solid Waste Fund 441.These State funds will be used to reimburse the Solid Waste Fund for project costs up to $18,000 per event.
Prior Council Action: 8/15/2022 - Council Approval of Caltrans Cooperative Agreement No. 0601 for $48,000
Other: N/A
Alternatives: Alternative would be to not accept the additional funding for Caltrans sponsored Dump On Us events and pay for the project through the Capital Improvement Program without assistance.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to confirm acceptance of an amendment to increase the total amount of the Caltrans cooperative agreement to $138,000, to be reimbursed to the City of Visalia for Dump On Us events.
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: 8/15/2022 Council approval of original 2-year agreement, Caltrans Dump Day Event Agreement No 0601, Caltrans Agreement No 0601: Amendment 1