Agenda Item Wording:
title
Fleet Paint and Body Repair Contract - Authorize the City Manager to award an annual contract for vehicle and equipment paint and body services to Dura-Glo Paint and Body Inc. for Request for Bid (RFB) #22-23-73. Contract not to exceed $250,000 per year, with an option to renew annually for up to four (4) additional one-year terms.
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Deadline for Action: 12/18/2023
Submitting Department: Public Works
Contact Name and Phone Number:
Nick Bartsch, Public Works Director, nick.bartsch@visalia.city, 713-4052
Department Recommendation:
Staff recommends that Council authorize the City Manager to award an annual contract for vehicle and equipment paint and body services to Dura-Glo Paint and Body Inc. of Visalia, CA for Request for Bid (RFB) #22-23-73. Contract not to exceed $250,000 per year, with an option to renew annually for up to four (4) additional one-year terms.
Background Discussion:
The Fleet Maintenance Division developed an annual contract for paint and body services that has been managed through the Fleet Maintenance Division. This contract has been utilized for the repair and maintenance of the City’s fleet when involved in accidents, there are needs for graphics to be added or repaired, or vehicles requiring detailing for continued use. The bids include hourly rates with the amount of hours for each repair determined by an industry standard software system, CC1.
On November 21, 2023, bids were received and publicly opened, with only one bid being received. The bid received was submitted by Dura-Glo Paint and Body Inc. of Visalia, CA. Dura-Glo Paint and Body’s bid was submitted on time and met all the RFB’s requirements. Dura-Glo Paint and Body was the holder of the prior contract and has performed well and in accordance with the current contract.
Fiscal Impact:
Funding for this service is paid through the Fleet Maintenance Division operations budget (5012), which is allocated to departments based on services each department receives. Over the past three fiscal years, the City has spent an average of $214,000 per year under this contract.
Prior Council Action:
June 18,2018 - Authorize an annual contract for paint and body services to Dura-Glo Paint and Body of Visalia per RFB #17-18-68. Contract not to exceed $250,000 annually. The one-year contract is annually renewable for up to four additional years.
Alternatives:
Reject all bids and direct staff to rebid the contract.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to award an annual contract for vehicle and equipment paint and body services to Dura-Glo Paint and Body of Visalia, CA for Request for Bid (RFB) #22-23-73. Contract not to exceed $250,000 per year, with an option to renew annually for up to four (4) additional one-year terms.
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Attachments:
RFB #22-23-73 - Paint & Body - Bid Summary
RFB #22-23-73 - Dura-Glo - Bid Proposal