Agenda Item Wording:
title
Request Appropriation for Civic Center Phase 2 Project - Request authorization for an additional appropriation of $1.7 million from the Civic Center Reserve Fund
body
Deadline for Action: 9/3/2024
Submitting Department: Community Development
Contact Name and Phone Number:
Mike Porter, Civil Engineer, mike.porter@visalia.city <mailto:mike.porter@visalia.city>. (559) 713-4412
Chris Crawford, City Engineer, chris.crawford@visalia.city <mailto:chris.crawford@visalia.city>, (559) 713-4331
Jason Huckleberry, Director Engineering & Building Department, jason.huckleberry@visalia.city <mailto:jason.huckleberry@visalia.city>. (559) 713-4495
Department Recommendation:
Authorize appropriation of $1.7 million from Civic Center Reserve Fund.
Background Discussion:
The Visalia Civic Center Phase 2 project is currently in the Construction Document review stage. The building plans and specifications have been submitted to the Building Department for review. The additional budget allocation requested will cover the cost of additional staff time and City of Visalia Development impact fees and Building Department plan check and inspection fees for the project. Staff will return with another budget allocation request after the construction bids are received, which is tentatively scheduled for January 2025.
Fiscal Impact:
|
Civic Center Phase 2 (CIP 3720-72000/CP0374-999) |
|
Budget Summary: |
|
Fund 003 - Civic Center/Public Safety Reserve - Total Budget |
$6,450,000.00 |
|
Darden A/E contract amount |
$4,667,591.86 |
|
Griffin CM contract amount |
$1,520,000.00 |
|
City of Visalia Permits and Plan Checking Fees (est.) |
$1,600,000.00 |
|
Staff Project Management + misc. expenses (est.) |
$ 350,000.00 |
|
Total Estimate (current) |
$8,137,591.86 |
|
Remaining CIP Budget |
<$1,687,591.86> |
|
Budget allocation requested |
$1,700,000.00 |
Prior Council Action:
June 17, 2024 - Council received update and presentation on interior and exterior colors options and finishes, approved increasing retention to 10% and issuance of RFQ.
October 16, 2023 - Council received a presentation, approved a contract amendment for Darden Architects, and authorized an appropriation from the Civic Center Reserve Fund.
October 2, 2023 - Council received a presentation and selected several outdoor amenities alternatives. Staff advised will return at a later date for approval of a consultant contract amendment.
June 19, 2023 - Council received a presentation on the Civic Center landscape options and directed staff to return with clarifications and alternatives.
May 1, 2023 - Council received an update and presentation on Phase 2 of the Civic Center and approved staff moving forward with completion of the schematic design phase of the project.
February 6, 2023 - Council received an update and presentation on Phase 2 of the Civic Center
December 19, 2022 - Council received an update and presentation on the site plan and possible architectural styles for the Civic Center buildings and approved the “Mission Inspired” style.
November 21, 2022 - Council received an update and presentation on the site plan and provided direction on the building orientation.
October 17, 2022 - Council accepted the presentation and approve the recommended site plan layout. City Council further considered and provided input on architectural styles via a visual exercise.
April 4, 2022 - Council Received an update on the Public Safety Office Building and City Council Chambers Project and approved a Consultant Contract Amendment requested by Darden Architects
June 7, 2021 - Council approved a motion for Mayor Steve Nelson to appoint two members of the Council to the Planning & Preliminary Project Assessment Committee.
March 15, 2021 - Council authorized the City Manager to enter into an A/E contract with Darden Architects to design the Public Safety Office Building/City Council Chambers.
November 4, 2019 - Council approved using the design-bid-build method of procurement for the PSOB Project.
August 19, 2019 - Council authorized appropriation of funds to issue an RFP for A/E Consulting Services for the new PSOB Project.
August 5, 2019 - Council received an update on the PSF project planning. Council directed staff to return with recommendation for appropriation of funds and creation of a new CIP for the planning and design of the new Public Safety Facility.
March 4, 2019 - Staff was directed to begin the planning phase of the new Public Safety Facility, and to return with an update on building size, staffing and Project funding.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize appropriation of an additional $1.7 million from Civic Center Reserve Fund 003.
end
Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: None