Agenda Item Wording:
title
Authorize the City Manager to execute an agreement with 4Creeks, Inc. to provide construction management services for the Caldwell Avenue Improvement Project from Akers Street to Shady Street in the amount of $410,100. (3010-72000/CP9485)
body
Deadline for Action: None
Submitting Department: Public Works
Contact Name and Phone Number:
Fred Lampe, Senior Civil Engineer, fplamp@visalia.city, 713-4270
Frank Senteno, City Engineer, frank.senteno@visalia.city, 713-4331
Nick Mascia, Public Works Director, nick.mascia@visalia.city, 713-4323
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to execute an agreement with 4Creeks, Inc. to provide construction management services for the Caldwell Avenue Improvement Project from Akers Street to Shady Street.
Background Discussion:
The Caldwell Avenue Improvements Project from Akers Street to Shady Street is part of the larger Avenue 280 corridor widening project sponsored by Tulare County Association of Governments (TCAG), County of Tulare, City of Farmersville, and the City of Exeter. The Avenue 280 project extends from State Route 99 to the City of Exeter. The larger project is being constructed in stages and by different agencies. The Caldwell Avenue Improvements Project from Akers Street to Shady Street will reconstruct existing pavement; add median islands, sidewalk, curb, gutter, fiberoptic conduit, and streetlights.
The city established an on-call list of three construction management firms to aid in managing the numerous construction projects underway. The list was developed through RFP 20-21-18. Firms submitting proposals were interviewed and rated. Three firms were chosen for the on-call list: NV5, Inc., 4Creeks, Inc., and Vanir Construction Management, Inc.; 4Creeks, Inc. is in the rotation to manage this project.
4Creeks construction managers have worked on numerous city projects. Some examples are the Goshen Avenue/Demaree Street Intersection Improvement Project, the Akers Street at Riggin Avenue Traffic Signal, and the Walnut Avenue at Santa Fe Street Improvements/Traffic Signal. 4Creeks construction managers also worked as subconsultants on the Highway 198 and Akers Street Interchange Improvement Project.
For this project, 4Creeks will provide construction management services, aid in public outreach efforts, provide inspection services for nighttime work, and provide other construction related services if needed.
Fiscal Impact:
The Caldwell Avenue Improvement Project from Akers Street to Shady Street (CP9485) is funded by multiple sources:
|
Fund No. |
Fund Account |
Amount |
|
111 |
Gas Tax |
$25,249 |
|
113 |
SB1 RMRA FY 19-20 Allocation |
$2,200,000 |
|
131 |
Measure R Local |
$900,790 |
|
133 |
Measure R Regional |
$4,179,557 |
|
141 |
Measure N |
$3,579,610 |
|
|
Budget Amount |
$10,885,206 |
|
Item No. |
Cost Items |
Amount |
|
1 |
Design Costs - Consultant P01392 |
$422,314 |
|
2 |
Design Costs - City Staff (Estimate) |
$299,116 |
|
3 |
Design Costs - Additional Pavement Design |
$33,000 |
|
4 |
Right-of-Way (Estimate) |
$200,000 |
|
5 |
Construction Cost (90% Progress Estimate, 1/3/20) |
$7,608,612 |
|
6 |
Contingency for FDR-C & Utility Conflicts |
$475,712 |
|
7 |
Construction Contingency (15%) |
$1,141,292 |
|
8 |
Construction Management (4 Creeks) |
$410,100 |
|
9 |
Construction Surveying (Estimate) |
$42,510 |
|
10 |
Construction Inspection (Estimate) |
$56,680 |
|
11 |
Construction Management - City Staff (Estimate) |
$85,020 |
|
12 |
Geotech testing (Estimate) |
$70,850 |
|
13 |
Public Outreach (Estimate) |
$40,000 |
|
|
Total Project Cost (Estimate) |
$10,885,206 |
4Creeks’ construction management proposal is about 5% of the construction cost estimate, which is consistent for CM Services on other projects. It includes nighttime inspection and public outreach support. Daytime inspection and surveying will be performed by City Staff. Geotechnical and material testing will be performed by the City’s next available on-call consultant firm.
Prior Council Action:
August 16, 2021 - Receive a staff presentation on the construction staging plans for the upcoming Caldwell Avenue Improvement Project from Akers Street to Shady Street and provide feedback and direction regarding night work impacts.
Other:
None
Alternatives:
Do not use the on-call list and conduct a separate RFP for construction management services
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to execute an agreement with 4Creeks, Inc. to provide construction management services for the Caldwell Avenue Improvement Project from Akers Street to Shady Street in the amount of $410,100.
end
Environmental Assessment Status:
Complete
CEQA Review:
Final Environmental Impact Report (FEIR) - State Clearinghouse #2008081126, Notice of Determination (NOD) - Receipt TC0663
Attachments:
1. Ownership Disclosure Statement
2. Location Map
3. Project Limits