Agenda Item Wording:
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Authorization for the City Manager to execute a contract with Central Valley Striping for RFB No. 20-21-40 in an amount not to exceed $235,000 annually, that provides annual traffic striping & pavement markings (CP9226), bike lane implementation (CP9923), and stop sign installations with associated pavement markings (CP0037). This is a yearly contract with four one-year extensions.
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Deadline for Action: None
Submitting Department: Public Works
Contact Name and Phone Number:
Wyndi Ferguson, PW Manager, wyndi.ferguson@visalia.city, 713-4186
Nick Mascia, Public Works Director, nick.mascia@visalia.city, 713-4323
Department Recommendation:
Staff recommends that City Council authorize the City Manager to execute a contract with Central Valley Striping for RFB No. 20-21-40 to perform traffic striping and pavement markings, bike lane implementation, and stop sign installations with associated pavement markings for the City of Visalia’s arterial and collector street systems.
Background Discussion:
In order to streamline the process due to similar work and cost efficiencies, RFB No. 20-21-40 combines three capital improvement projects into one. The contract is composed of Project A - Traffic Striping & Pavement Markings ($160,000); Project B - Bike Lane Implementation ($50,000); and Project C - Stop Sign Installations with associated pavement markings ($25,000). This one year contract has the potential to spend up to $235,000 annually, and shall, at the City’s option and upon mutually agreeable terms, be renewable annually for four (4) consecutive one-year terms. Each of the project descriptions below allow the work contracted to be performed citywide.
Project A - Traffic Striping & Pavement Markings - The City of Visalia maintains approximately 100 centerline miles of arterial, 69 centerline miles of collector, and 320 centerline miles of local streets within our jurisdiction. While the City does own a walk behind striper for small piece work, we do not own a vehicle mounted striping machine to complete long line striping work in-house, therefore the City has contracted with an outside vendor to perform the work necessary to maintain painted traffic lines such as center lines, edge lines, lane lines, and bicycle lane lines on its arterial and collector roadways for the last several years. City staff has been performing routine maintenance of curb painting, pavement markings such as words, arrows, crosswalks, and bike lane symbols, but the traffic safety crew is limited to one (1) full-time crew member and one (1) part-time crew member, therefore some pavement marking and curb painting on higher volume roadways is also included in this project.
Project B - Bike Lane Implementation - In January 1993, the City of Visalia developed and adopted a Bikeway Plan to provide for an organized bikeway system throughout the city. The plan was updated in February 2006 and again in February 2011. In March 2017, the Active Transportation Plan was developed and adopted which serves as a tool for the city to implement the goals of the previously adopted plans. This contract is for the annual implementation of the plan, and the work will consist of striping new Class II and Class III bike lanes, as well as other markings and details to provide a bikeway system with connectivity throughout the city. In some situations, Staff utilizes other CIP to have bike lanes implemented and these funds are combined with that CIP and this contract is not used.
Project C - Stop Sign Installations with associated pavement markings - As the City of Visalia grows and traffic volumes increase, the likelihood of an intersection meeting the warrant for a stop sign also increases. When an intersection does warrant stop control, the new traffic control should be installed in a timely manner. The City’s traffic safety crew has the capability of installing stop signs, however due to other maintenance demands, is not always available to install in the timely manner required. This contract is for the installation of new stop signs and associated pavement markings at intersections of arterials and/or collectors on an as warranted basis.
Bidding Process:
On July 20, 2021, the City of Visalia received bids from four (4) contractors to complete the necessary work. These bids are listed in order based on the total bid amount. The bid totals were:
|
No. |
Company Name & Location |
Bid Amount |
|
1 |
Central Valley Striping, Lindsay, CA |
$209,620.36 |
|
2 |
Chrisp Company, Stockton, CA |
$234,730.00 |
|
3 |
Safety Striping Service, Goshen, CA |
$358,655.00 |
|
4 |
Sterndahl Enterprises, Sun Valley, CA |
$479,495.00 |
The detailed results of the bids are shown in Attachment A which shows the individual bid item unit costs and the total amount associated with each item. The critical information relates to the unit costs of the individual bid items. The quantities of work listed in the bid document are estimated quantities to allow a competitive bid cost for each work item. The amount of work performed will not exceed the maximum amount of the available project budget, using the individual unit costs.
Central Valley Striping is a local firm from Lindsay, CA that has been in business for several years, and they currently have similar contracts with the City of Tulare and King City, CA.
Fiscal Impact:
The total contract amount of $235,000 is funded using Gas Tax Funds (111) and Measure R Local Funds (131) under three different Capital Improvement Projects: CP 9226 - Traffic Striping & Pavement Markings ($160,000) Gas Tax Fund, CP 9923 - Bike Plan Implementation ($50,000) Gas Tax Fund and CP 0037 - Stop Sign Installation ($25,000) Measure R Local Fund. These CIP’s are budgeted annually and typically do not roll to the next fiscal year.
Alternatives:
Do not enter into a contract and do not perform the striping in this manner. Staff will then be directed to perform the striping as an as needed basis (reactionary).
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to execute a one year contract with four single year extensions for Central Valley Striping in an amount not to exceed $235,000 annually.
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Environmental Assessment Status:
N/A
CEQA Review:
N/A
Attachments:
Central Valley Striping Bid
Disclosure of Ownership