Agenda Item Wording:
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Purchase Contract - Authorize and award a purchase contract to Proper Performance, located in New Wilmington, PA to purchase four 2023 Dodge Ram two-wheel drive pick-up trucks and one Dodge Ram four-wheel drive pick-up truck in the amount of $235,740.40 using funding from the American Rescue Plan Act.
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Deadline for Action: 5/6/2024
Submitting Department: Community Development
Contact Name and Phone Number:
Tracy Robertshaw, Neighborhood Preservation Manager, tracy.robertshaw@visalia.city <mailto:tracy.robertshaw@visalia.city>, (559)713-4187
Paul Bernal, Planning and Community Preservation Director, paul.bernal@visalia.city <mailto:paul.bernal@visalia.city>, (559)713-4025
Department Recommendation:
Staff recommends that City Council award a purchase contract to Proper Performance LLC in the amount of $235,740.40 (includes delivery) using American Rescue Plan Act (ARPA) funds.
Background Discussion:
On November 20, 2023, the City Council authorized the implementation of the Solid Waste Environment Enhancement Program (SWEEP) as a pilot program utilizing budgeted ARPA funding. The November 20th report also identified initial capital outlay cost within the first year of operation and noted the cost for five ½ ton pickup trucks in the amount of $50,000 per vehicle ($250,000 total).
Bid Notices were advertised on Bidnet and 49 notices were sent via e-mail and mail to dealerships within a 100 mile radius. As a result, two bids were received, but only Proper Performance LLC met the specifications of the bid request.
Fiscal Impact:
The cost of each truck is $47,148.08 for a total of $235,740.40. A break-down of the vehicle cost is provided below:
Vehicle Price/Fees Tow Package Sales Tax Total
$42,360 $1,095.00 $3,693.08 $47,148.08
The City Council approved 34 projects to be funded with American Rescue Plan Act funds. The Sweep project is one of the approved projects that is funded by ARPA Funds with a budget of $450,000. As part of the budget request, the five pick-up trucks were identified for a total budget amount of $250,000 ($50,000 per vehicle). Based on the anticipated cost per truck when initially identified in 2023, there is a cost savings of $14,259.60 in the budgeted amount. This savings will be used to fund other costs associated with the SWEEP program.
Prior Council Action:
• On December 20, 2021 - The City Council appropriated American Rescue Plan Act (ARPA) funds for various projects throughout the City.
• On November 20, 2023 - The City Council authorized the implementation of the Solid Waste Environment Enhancement Program (SWEEP).
Other: N/A
Alternatives:
The City Council, in-lieu of staff recommendation, may direct staff to not implement the Solid Waste Environment Enhancement Program (SWEEP).
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize and award a purchase contract to Proper Performance LLC located in New Wilmington, PA for the purchase four 2023 Dodge Ram two-wheel drive pick-up trucks and one Dodge Ram four-wheel drive pick-up truck in the amount of $235,740.40 using funding from the American Rescue Plan Act (ARPA).
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:
1. Bid - Proper Performance LLC