Agenda Item Wording:
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Authorize shade structure contract for Provident Skate Park - Authorize the City Manager to award playground shade structure design & installation services at Provident Skate Park to Zoom Recreation of Irvine for an amount not to exceed of $327,353.00.
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Deadline for Action: 6/3/2024
Submitting Department: Community Services
Contact Name and Phone Number: Daryl Tillman, Park Maintenance Supervisor 713-4435; daryl.tillman@visalia.city <mailto:daryl.tillman@visalia.city> Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city <mailto:alvin.dias@visalia.city> John Lollis, Assistant City Manager 713-4323; john.lollis@visalia.city <mailto:john.lollis@visalia.city>
Department Recommendation:
It is recommended that the City Council authorize the award of a construction contract for the installation of new playground shade structure at Provident Skate Park to Zoom Recreation, Inc. of Irvine, CA, in the amount of and not to exceed $327,353.00, per specifications of RFP 23-24-12B.
Background Discussion:
At the December 20, 2021, City of Visalia Council Work Session, City Council approved the appropriation of $29,364,455 from the American Rescue Plan Act (ARPA), of which $3,900,000 were appropriated for citywide park improvements. There are several park projects that are slated to be completed with these funds, such as shade structures, arbor replacement, updating park amenities, and park playground replacement. Staff identified seven parks that were void of shade structures over the playground and would increase the usability of the playground for the community. To expedite the Request for Proposal timeline and because of the likeness of the projects, all seven parks went through the RFP process concurrently. These parks included Recreation Park, Provident Skate Park, Village Park, Houk Park, Whitendale Park, Stonebrook Park, and Sunset Park.
RFP #23-24-12B was advertised on March 12, 2024, and March 19, 2024, for the design and construction of a new shade structure over the dimensions of the existing skate park. Two mandatory proposer conferences were conducted on March 27, 2024, and March 28, 2024, where staff answered questions and toured the area with several contractors. Proposals for the RFP were due on April 11, 2024. The City received a total of two design submissions from one proposer. A selection committee was formed and met on April 30, 2024, to review the design proposals and select the design they felt met the requirements of the RFP and gave the most playability to the community. The selection committee was comprised of four City staff members Daryl Tillman, Katrina Bonds, Julia Kirkman, and Zach Huff. These members were selected for the review committee to gain several different perspectives of the submitted designs, from both a maintenance and parent with small children’s standpoints.
The selection committee reviewed the designs in a two-part process. The first review of the proposals that were submitted used the design criteria that was established in RFP #23-24-12B. During their review the committee felt that the design proposals submitted by Zoom Recreation Inc. met the design criteria that was established in RFP #23-24-12B. Staff then submitted the results to the Purchasing Division and the sealed cost proposals were released to the selection committee for review. The selection committee then meet again on May 8, 2024, to review the cost for each of the two options and concluded that the Zoom Recreation Inc. design proposal option 2 was the overall winner that best meets the requirements of RFP #23-24-12B and the needs of the community.
The project is expected to begin by the end of the summer.
Fiscal Impact:
The fiscal impact for RFP 23-24-12B a construction contract for Shade Structure Design & Installation Services at Provident Skate Park is funded by the American Rescue Plan Act (ARPA) Fund 642, of which $3,900,000.00 has been budgeted.
Prior Council Action: None
Other: None
Alternatives: Reject proposals and go out for another Request for Proposals.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to award a contract for the Shade Structure Installation Project at Provident Skate Park, to Zoom Recreation, Inc. (RFP 23-24-12B) for a not to exceed amount of $327,353.00.
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments: RFP 23-24-12B, RFP 23-24-12B Addendum 1, Zoom Recreation, Inc. Proposal Option 2, Evaluation Form, Site Map.