Agenda Item Wording:
title
Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Recreation Park Stadium Lighting Project Phase 3, Baseball Field Lighting.
body
Deadline for Action: 2/18/2025
Submitting Department: Community Development
Contact Name and Phone Number:
Rebecca Keenan, Senior Civil Engineer, (559) 713-4541
Christopher Crawford, City Engineer, (559) 713-4331
Jason Huckleberry, Engineering & Building Director, (559) 713-4495
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to file a Notice of Completion for the Recreation Park Stadium Lighting Project Phase 3, Baseball Field Lighting.
Background Discussion:
This project retrofitted eight (8) existing sports lights at the Valley Strong Baseball Stadium (Recreation Ballpark), to comply with new Minor League Baseball LED lighting requirements. The existing system did not meet the current illumination requirements. This is the third phase of the Recreation Park Lighting Project. In April 2013, Phase 1 of the project installed two Musco lights & poles behind the grandstands to light the infield (A1 & A2 poles). Phase 2 of the project installed Musco lights & poles along the outfield fence to light the outfield, and was completed in April 2015 (C1, C2, D1, D2 poles). There are also two existing light towers (B1 & B2 poles) located near the 1st Base and 3rd Base lines which are original to the park and were not previously updated.
This Phase 3 project retrofitted all eight poles/towers with new LED light fixtures (A1, A2, B1, B2, C1, C2, and D1, D2). The six existing Musco poles, and two existing ‘B’ towers remained in place, and Musco installed new LED light fixtures.
On January 13, 2025, the Musco representative conducted a Lighting Performance survey of the new lights. The survey consisted of marking out a grid pattern on the field, and recording the light level readings at each grid square. The results of the survey are documented in the Lighting Performance Checklist: PBA Grid, and indicate that the project meets the current MiLB requirements. In addition, the checklist was forwarded to the MiLB representative for concurrence, and they have indicated that the readings are in compliance with PDL Facility Standards. There was one far outfield point in the left center field that was missing from the readings, but Musco updated their report to include that missing point. That point is the lowest illuminated point in the grid due to its proximity to the outfield fence and resulting shadowing. Staff checked with First Pitch Entertainment that this is acceptable, and they confirmed that the lighting system meets the MiLB requirements, and that the project is approved for close-out. MiLB representatives will return to the stadium to confirm the readings of all the outfield points at their next scheduled official audit, expected some time in 2026, after the clubhouse work is complete.
The City Council awarded this contract to Musco at the July 15, 2024, meeting in the amount of $817,006.49. The final Musco construction cost included a construction change order for a total project cost of $830,756.49. The total construction change order amounted to $13,750.00 (1.68%). The following is a breakdown of the construction change order.
|
Errors & Omissions (E & O) |
$ 0 |
0.00% |
|
Utilities (UT) |
$ 0 |
0.00% |
|
Balance of Quantities (BQ) |
$ 0 |
0.00% |
|
Unforeseen Conditions (UN) |
$ 0 |
0.00% |
|
Owner Directed Change in Scope (CoS) |
$13,750.00 |
1.68% |
|
TOTAL: |
$13,750.00 |
1.68% |
Owner Directed Change in Scope (CoS):
The change in scope directed by the City covers additional time and materials to provide steel plates across the grass infield. The steel plates were installed to protect the grass from damage resulting from the heavy equipment driving over it. The steel plates were successfully installed and greatly reduced the amount of field damage that could have happened during the project. The resulting amount of damage was corrected by placing some sand in the impacted areas and replacing some small areas of sod. Costs related to the field repairs are shown in Table 1 below.
Fiscal Impact:
This project has a current budget of $964,000 from the Baseball Fund which is subsidized by the General Fund. The total budget for completion of Phase 3 of the light project included the contract amount awarded to Musco, contingency, staff, permitting, and consultant costs. After further review, the city staff time has been removed from the expenses incurred totals, as per the agreement with First Pitch Entertainment. The budget is further broken down in Table 1 below.
TABLE 1
|
Budget |
|
MiLB Lighting Upgrades |
|
LED upgrade 8 poles + Accent Lighting 4 poles |
|
|
|
|
Current Budget: |
|
|
Baseball Fund |
$964,000 |
|
Project Cost: |
|
|
Design |
Cost |
|
Consultant - Structural for B1 & B2 Poles |
$10,700 |
|
Design Subtotal: |
$10,700 |
|
Construction |
|
|
Musco Original Cost |
$817,006.49 |
|
Change Order No. 1 |
$13,750.00 |
|
Subtotal Musco |
$830,756.49 |
|
Field Repairs |
$3,226 |
|
Construction Subtotal: |
$833,982 |
|
Construction Support |
|
|
Construction Building Permit |
$436 |
|
Construction Support Subtotal |
$436 |
|
|
|
|
Total Expenses |
$845,118 |
|
Estimated amount to be returned to the Baseball Total Project |
$118,882 |
Prior Council Action:
July 15, 2024: City Council awarded a sports lighting construction contract and authorized the City Manager to enter into an agreement with Musco Sports Lighting LLC, as a sole-source provider; and appropriated $964,000.00 from the Baseball Fund.
July 6, 2015: City Council authorized staff to file a Notice of Completion for the Rawhide Stadium Outfield Lighting Improvements project for a final contract price of $147,331.82.
Alternatives: None recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to file a Notice of Completion for the Recreation Park Stadium Lighting Project Phase 3, Baseball Field Lighting.
end
Environmental Assessment Status: None required.
CEQA Review: None required
Attachments:
1. Location Map
2. Pole Map
3. Lighting Performance Checklist: PBA Grid