Agenda Item Wording:
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Award Construction Material Testing Services - Authorize the City Manager to execute an agreement with Krazan & Associates, Inc. to provide Geotechnical Material Testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
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Deadline for Action: 1/11/2025
Submitting Department: Community Development
Contact Name and Phone Number:
Eric Bons, Senior Civil Engineer, Eric.Bons@visalia.city, (559) 713-4350
Dolores Verduzco, Financial Analyst, Dolores.Verduzco@visalia.city, (559) 713-4540
Chris Crawford, City Engineer, Chris.Crawford@visalia.city, (559) 713-4331
Jason Huckleberry, Engineering & Building Director, Jason.Huckleberry@visalia.city, (559) 713-4495
Department Recommendation:
Staff requests City Council authorize the City Manager to execute an agreement with Krazan & Associates, Inc. to provide construction material testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
Background Discussion:
The City of Visalia has a roadway widening project for Caldwell Avenue from Santa Fe Street to Lovers Lane (Rd. 140) which will widen Caldwell Avenue from 2-lanes to 4-lanes with a raised center median, curb, gutter, sidewalk, and a joint use pathway. This project will include the extension of the City’s storm drain and sanitary sewer systems within the City’s project limits.
The County of Tulare also has a project for Caldwell Avenue (Ave. 280) from Lovers Lane to S. Virginia Avenue. The County of Tulare will be widening Ave 280 (Caldwell Avenue) from 2-lane to 4-lanes of travel. The widening of Caldwell Avenue (Ave. 280) within the City of Visalia and the County of Tulare is part of a regional corridor enhancement project from Highway 99 to the City of Exeter to ease congestion along this corridor.
The City of Visalia Purchasing Division issued a request for Qualifications (RFQ) to retain up to five (5) qualified consulting firms to provide Material Testing Services on an on-call basis. The City received and reviewed eight (8) proposals in response to the solicitation. A selection committee reviewed and ranked each proposal to develop a list of five qualified firms. The firms selected are as follows.
• Krazan & Associates, Inc. from Clovis, CA,
• Moore Twining Associates, Inc. from Fresno, CA,
• Kleinfelder from Fresno, CA,
• NV5 West, Inc. from Bakersfield/Visalia, CA and
• BSK Associates from Fresno, CA.
The on-call contract is a one-year contract with up to 4 additional one-year renewals.
The top five (5) Consultants listed above all met the requirements presented in RFQ 23-24-04 and have all worked on various City projects in the past with positive reviews from City’s construction managers and listed references. These testing laboratories have field technicians that are located within a 45-mile radius of the City Limits of Visalia which is very beneficial when testing services are required on short notice. In addition, all personnel and laboratories for these firms are all properly certified.
Krazan & Associates, Inc. was selected for the material testing services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane. They were selected based on a rotational basis from the on-call list.
Fiscal Impact:
The construction material testing services amount is within the project funding and expenditure summary. This project is funded by SB1-LPP funds and Measure R funds as shown in the following table.
Project Budget:
|
Measure R Regional (Fund 133) |
|
$19,431,780 |
|
Measure R Local (Fund 131) |
|
$783,300 |
|
Senate Bill1 - Local Partnership Program (ROW phase) |
|
$400,000 |
|
Senate Bill1 - Local Partnership Program (Construction phase) - Appropriation Request |
|
$3,844,000 |
|
Total Project Estimate |
|
$24,459,080 |
Estimated Project Expenditures:
|
Environmental Process |
|
$50,000 |
|
Design and Right-of-Way |
|
$3,979,231 |
|
4Creeks Contract & Change Orders (Design, RW, & Const. Eng.) |
$1,539,231 |
|
|
Estimate City Design & RW Support |
$325,000 |
|
|
RW Estimate (see above) |
$1,600,000 |
|
|
Estimate Pole Relocation at Burke Street |
$140,000 |
|
|
Estimate Culvert Permits |
$325,000 |
|
|
Estimate Electrical Service |
$50,000 |
|
|
Construction Cost Estimates |
|
$18,846,858 |
|
Construction Bid (Avison Construction) |
$14,741,768 |
|
|
Construction Management (Vanir) |
$480,090 |
|
|
Construction Testing (Krazan) |
$221,835 |
|
|
Estimate City Construction Staff & Misc. Const. |
$278,165 |
|
|
Estimate Construction Surveying/Staking |
$125,000 |
|
|
Construction Contingency (20%) |
$3,000,000 |
|
|
Total Project Estimate |
|
$22,876,089 |
|
|
|
|
|
Estimated Budget Surplus / (Deficit) |
|
$1,582,991 |
Prior Council Action:
December 16, 2024: City Council authorized approval of Amendment No. 6 with 4Creeks, Inc. in the amount of $104,630.00 for additional design services related to the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane.
November 18, 2024: City Council authorized the award of the construction contract for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane to Avison Construction, Inc. in the amount of $14,741,768.00 and execute an agreement with Vanir Construction Management, Inc. to provide construction management services for the Caldwell Avenue Widening project from Santa Fe Street to Lovers Lane in the amount of $480,090.00.
October 7, 2024: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
September 16, 2024: City Council authorized approval of Amendment No. 5 with 4Creeks Inc, in the amount of $103,246.00 for additional design services related to the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane and accept and appropriate funds allocated from the Senate Bill 1 - Local Partnership Formulaic Program (SB1-LPP) in the amount of $3,844,000.
June 3, 2024: City Council authorized the City Manager to execute a cooperative agreement for reimbursement with the County of Tulare for the installation of a sewer main in Avenue 280 (Caldwell Avenue) from Lovers Lane (Rd. 140) to Rd. 144 and the appropriation of $535,000 from the Wastewater Trunkline Fund (231).
April 1, 2024: City Council accepted an update on the real property negotiations for the properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
December 18, 2023: City Council accepted an update on the real property negotiations for the properties need for the Caldwell Avenue Widening form Santa Fe Street to Lovers Lane Project (CP8268).
September 18, 2023: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lover Lane Project (CP8268)
August 7, 2023: City Council adopted a Resolution of Necessity to acquire property and temporary construction easements for portions of eight separate properties along Caldwell Avenue between Santa Fe Street and Lovers Lane for the purpose of widening Caldwell Avenue (CP8268).
June 5, 2023: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
October 4, 2021: Council accepted and authorized an appropriation of $1,387,000 from the Senate Bill 1 - Local Partnership Program (SB1-LPP) for the Caldwell Avenue Widening from Santa Fe to Lovers Lane Project (CP8268)
September 21, 2020: Council authorized approval of Amendment Number 2 with 4Creeks Inc. in the amount of $489,755.00 bringing the contract from $768,000.00 to $1,257,755.00 for additional services related to the Caldwell Avenue Widening from Santa Fe to Lovers Lane (CP8268)
April 20, 2020: Council authorized amending the Measure R Supplemental Agreement for the Caldwell Avenue Widening from Santa Fe to Lovers Lane (CP8268) due to increase in the scope of work.
May 2, 2016: Council authorized a contract with 4Creeks Engineering Co. for RFP 15-16-49 to prepare Plans, Specifications, and Estimate for the Caldwell Avenue Widening from Santa Fe to Lovers Lane.
November 21, 2022: Council, in closed session, approved property appraisals and authorized City staff and consultant to purchase properties with authority to pay up to twenty percent above appraised value.
Other: None
Alternatives: Decline the award of construction material testing services with Krazan & Associates, Inc. and select another material testing services consultant available from the RFQ 23-24-04. This would likely result in a significant delay to the start of the construction project.
Recommended Motion (and Alternative Motions if expected):
recommendation
Authorize the City Manager to execute an agreement with Krazan & Associates, Inc. to provide Construction Material Testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
end
Environmental Assessment Status:
The environmental assessment has been completed.
CEQA Review:
Conducted by the County of Tulare for the Avenue 280 (Caldwell Avenue) Corridor Enhancement Project.
Attachments:
Map of Project Area
Krazan Ownership Disclosure form.