Agenda Item Wording:
title
Authorize the City Manager to execute a new sole source contract with Ruckstell California Sales Co. for service, repair, and parts for refuse truck bodies including Heil, Mammoth and Edge bodies, and Tommy Liftgates. This contract will be for one year, with 4 one-year optional renewals with a not to exceed amount of $400,000 per year, $2,000,000 over the life of the contract.
body
Deadline for Action: 5/15/2023
Submitting Department: Public Works
Contact Name and Phone Number:
Mike Morgantini, Fleet Supervisor, mike.morgantini@visalia.city <mailto:mike.morgantini@visalia.city>, 713-4182; Nick Bartsch, Public Works Director, nick.bartsch@visalia.city <mailto:nick.bartsch@visalia.city>, 713-4052
Department Recommendation:
Staff recommends that Council authorize the City Manager to execute a new sole source contract with Ruckstell California Sales Co. for service, repair, and parts for Tommy pick-up truck liftgates, Heil side-loader refuse truck bodies, Mammoth front-loader refuse truck bodies and Edge roll-off refuse truck bodies. This contract will be for one year, with 4 one-year optional renewals with a not to exceed amount of $400,000 per year, $2,000,000 over the life of the contract.
Background Discussion:
Ruckstell California Sales Co. is the only authorized franchise dealer in the Central Valley for service, repair, and parts for Tommy pick-up truck liftgates, Heil side-loader refuse truck bodies, Mammoth front-loader refuse truck bodies, and Edge roll-off refuse truck Bodies. The City of Visalia currently has over 70 of these types of solid waste refuse truck bodies in use. In an effort to maintain consistency and the reliability of its fleet, the ability to service, repair and purchase replacement parts for this specialty equipment is critical. In many cases, this is only possible through the utilization of a contract through a factory authorized dealer.
On average, over the past four years, the City has spent over $300,000 per year on related parts and service. At the current rate, with increased prices of equipment and parts, the City is on track to exceed $360,000 in the current fiscal year.
Fiscal Impact:
This contract will have a not to exceed amount of $400,000 per year, $2,000,000 over the life of the contract. Expenditures will be paid initially out of the Fleet fund (501). These costs are then charged to the user department through monthly allocations.
Prior Council Action:
None
Alternatives:
These services could be competitively bid via the Request for Proposals (RFP) process through the City’s Purchasing Department. (As the only authorized franchise dealer for these parts and services, Ruckstell California Sales Co. would be the only qualified proposer.)
Recommended Motion (and Alternative Motions if expected):
recommendation
Authorize the City Manager to execute a new sole source contract with Ruckstell California Sales Co. for service, repair, and parts for Tommy pick-up truck liftgates, Heil side-loader refuse truck bodies, Mammoth front-loader refuse truck bodies and Edge roll-off refuse truck bodies. This contract will be for one year, with 4 one-year optional renewals with a not to exceed amount of $400,000 per year, $2,000,000 over the life of the contract.
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Environmental Assessment Status:
N/A
CEQA Review:
N\A
Attachments:
N/A