Agenda Item Wording:
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Award Design Contract - Authorize the City Manager to award a design contract to Lane Engineers, Inc. for the Conyer Street Rehabilitation from Walnut Ave. to Main St. Project in the amount of $449,400, and authorize the additional appropriation of funds in the amount of $276,000 from the Measure R Local Fund (131).
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Prepared by:
UnChong Parry, Senior Project Manager, unchong.parry@visalia.gov, (559) 713-4491
Chris Crawford, City Engineer, chris.crawford@visalia.gov, (559) 713-4331
Jason Huckleberry, Engineering and Building Department Director, Jason.Huckleberry@visalia.gov, (559) 713-4495
Department Recommendation:
Staff recommends that City Council:
1. Authorize the City Manager to award the design contract to Lane Engineers, Inc. for the Conyer Street Rehabilitation Project in the amount of $449,400, and
2. Authorize an additional appropriation of funds in the amount of $276,000 from the Measure R Local Fund (131).
Summary:
The main purpose of this project is to complete a street rehabilitation on Conyer St. from Walnut Ave. to Main St. The roadway segment is approximately 6,200 feet long (1.17 miles) and includes one lane of traffic in each direction. This project is going to be separated into 2 segments. Segment 1 from Walnut to Tulare is expected to include a cape seal with updated street striping and signage, including a Class 3 bike route. There will be an add alternate portion of Segment 1 that will include the design of the ADA ramps and a complete accessible sidewalk path from Walnut to Tulare on the east side of the roadway. This is being set up so that Council can decide to include this as a part of the project when the project is advertised and bids are opened or pursue a future grant opportunity with the project being fully designed. Segment 2 is expected to include an overlay from Tulare to Main with new accessible ramps and alley approaches, as well as striping and signage that includes a Class 2 bike route. The traffic signal will be upgraded to video detection at the intersection of Conyer and Main Street. The bike lane improvements are intended to be Class 2 and 3 and not impacting existing parking along the corridor.
Background Discussion:
The design of this project was included in the Capital Improvement Program for the city's FY23/24 and FY24/25 budget. This allows staff to complete the design of the project and start looking for any potential grant funds to help cover construction costs. Staff has finalized the detailed scope of work and is prepared to move forward with the design phase.
Project Scope of Work
The proposed project will provide pavement rehabilitation and upgrades to pedestrian facilities along Conyer St. between Walnut Ave and Main Street. Pavement rehabilitation work will include removing isolated areas of pavement failures (where they exist), pavement milling, pavement overlay, and applying a cape seal at a specific segment of Conyer Street. In addition to pavement rehabilitation, the project will also include design for fully compliant accessible pedestrian improvements along Conyer Street. These improvements include accessible curb ramps, alley approaches and infilling of sidewalk gaps and/or removal and replacement of severely damaged and defective public improvements (i.e. curbs, curb/gutter, sidewalks) within the project area. The total scope of work, including pavement rehabilitation, for different segments of Conyer Street, will be divided as follows:
A. Segment 1 - Conyer St. from Walnut Ave. to Tulare Ave.
• Pavement rehabilitation will consist of a cape seal treatment only; the limits will be between the lips of gutters and will extend around curb returns to minor streets.
• New striping and pavement markings. Installation of additional signage including Class 3 bike route.
• Existing curb returns within this segment will be evaluated and redesigned to comply with current ADA, PROWAG and City of Visalia standards. The existing sidewalk within this segment will also be evaluated for accessibility compliance and will include design of concrete sidewalk at deficient areas and new sidewalk to infill the sidewalk gaps on only the east side of Conyer Street. Design of sidewalk infill on the west side of Conyer Street is not within the scope of this project.
• Removal of existing SCE meter and reinstall on a pad mounted dual meter service pedestal at the intersection of Conyer St. and Walnut Ave.
B. Segment 2 - Conyer St. from Tulare Ave. to Main St.
• The pavement will be rehabilitated by milling the edges of the existing roadway and constructing an HMA overlay (estimated 0.17’ to 0.20’). If there are areas that will result in excessively steep cross-slopes because of the overlay, the City of Visalia will be consulted to determine if the entire width of certain sections of Conyer should be milled. The city will also be consulted to determine widths for normal edge milling along the Conyer alignment.
• Existing curb returns and alley approaches will be evaluated and redesigned to comply with current PROWQAG and City of Visalia standards.
• Restriping of Conyer Street within the project boundary, and installation of any required signage (e.g. mid-block crosswalk) will be part of this project.
• Upgrading a traffic signal at Main St. and Conyer St. to convert to video detection and installation of new accessible pedestrian push buttons and countdown pedestrian signal heads.
Consultant Selection Process.
On April 25, 2025, the City Council awarded the on-call civil engineering services contract for RFQ 24-25-29 to six (6) civil engineering consultants. Lane Engineers, Inc. is one of the on-call consultants on the current list. This project design is being funded with local funds and Lane Engineers was selected on a rotational basis to submit a proposal for design services related to this project.
Fiscal Impact:
The fiscal impact associated with this action is limited to the design phase of the project. The current budget allocation is insufficient to fully cover the anticipated design costs, resulting in a deficit of $276,000, as shown in the summary below. This shortfall indicates that additional funding is required to award the design contract in its entirety. Approval of additional funds will be necessary to proceed with the contract award.
Prior Council Action:
April 21, 2025, The City Council authorized the City Manager to execute a one-year contract with Civil Engineering Consultant Lane Engineers, Inc. and place the firm on an on-call list to provide civil engineering and related services in support of various City Capital Improvement Projects.
Other: N/A
Alternatives: None recommended
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to award the design contract to Lane Engineers, Inc. for the design of the Conyer Street Rehabilitation from Walnut Ave. to Main St. Project in the amount of $449,400, and authorize the additional appropriation of funds in the amount of $276,000 from the Measure R Local Fund (131).
Environmental Assessment Status: NEPA Environmental Assessment does not apply.
CEQA Review: A CEQA Notice of Exemption (NOE) will be prepared by the City of Visalia.
Deadline for Action: 11/3/2025
Attachments:
1. Project Location Exhibit
2. Consultant Disclosure Form
3. Design Proposal and Fees
4. Draft Contract