Agenda Item Wording:
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Authorize the City Manager to file a Notice of Completion for the construction of the FY 22-23 Reclamite Project (CIP 1410-72000/CP0248-999 & CIP 2730-72000/CP8358-999).
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Deadline for Action: None.
Submitting Department: Administration - CIP Engineering
Contact Name and Phone Number:
Alejandro Ortega, Associate Engineer, alejandro.ortega@visalia.city, 713-4164
Chantha Chap, Civil Engineer, chantha.chap@visalia.city, 713-4418
Frank Senteno, City Engineer, frank.senteno@visalia.city, 713-4331
Nick Mascia, Assistant City Manager, nick.mascia@visalia.city, 713-4323
Department Recommendation:
Staff recommends that City Council authorize the City Manager to file a Notice of Completion for the FY 22-23 Reclamite Project.
Summary and Background:
The City currently utilizes multiple pavement preservations methods including, but not limited to Reclamite, Cape Seal, and Crack Seal. The streets are analyzed through the City’s Pavement Management Program to determine cost-effective maintenance recommendations, while optimizing the expenditures of limited fiscal resources.
This annual Reclamite Project was developed based on a project list developed from the Pavement Management Program in combination with field investigations. To increase the longevity of pavement surfaces, it is imperative for the City to perform the correct preventative maintenance treatment to streets at the appropriate time. Applying Reclamite at this life-stage of the selected streets is beneficial as it extends the pavements life at a relatively inexpensive price. Without this preventive maintenance, as streets continuously deteriorate, future maintenance becomes more expensive and more time consuming.
This iteration of the Reclamite project focused on specific streets located in the Northeast quadrant of the City as shown in the attached map. The contractor, Talley Oil out of Madera, CA, completed the FY 22-23 Reclamite Project within budget and without any change orders. The project was publicized through the City’s social media and the contractor’s own notification process, which minimized resident complaints.
Fiscal Impact:
This project was funded by Measure N and Landscape and Lighting Districts (L&L). Since L&L District funds cannot be used for other areas in the City, the project was separated into two:
CP0248 - Measure N (Fund 141)
CP8358 - L&L (Fund 273)
Each L&L District maintains its own fund balance for which any maintenance activity (i.e. landscaping, pavement rehabilitation, etc.) performed within that district is charged. Older assessment districts were not assessed to cover pavement rehabilitation maintenance at the time of formation. In these cases, Measure N Funds are used to cover pavement maintenance costs.
The budget for each project are as follows:
Measure ‘N’ Reclamite Project for 2022 - 2023 (No. 1410-72000/CP0248-999) $1,200,000
L&L Reclamite Project for 2022 - 2023 (No. 2730-72000/CP8358-999) $ 252,000.
Total cost of the FY 22-23 Reclamite Project (Measure N) at completion was $753,418.67. Below is a breakdown of costs associated with this project.
Budget Summary: FY 22-23 Reclamite Project, CP0248 (Measure N Fund)
Project Budget $1,200,000.00
Project Costs:
Construction Cost $ 718,124.67
Construction Management & Inspection $ 25,000.00
Permit Fees & Material Testing $ 10,294.00
Total Project Cost $ 753,418.67
Project Budget Surplus (Measure N) $ 446,581.33
Total cost of the FY 22-23 Reclamite Project (L&L) at completion was $70,270.70. Below is a breakdown of costs associated with this project.
Budget Summary: FY 22-23 Reclamite Project, CP8358 (L&L Fund)
Project Budget $ 252,000.00
Project Costs:
Construction Cost $ 70,270.70
Total Project Cost $ 70,270.70
Project Budget Surplus (L&L Fund) $ 181,729.30
Unexpended funds following closeout of the project will be returned to their respective fund sources.
Prior Council Action:
July 18, 2022: City Council authorized the City Manager to award the FY 22-23 Reclamite Project to Talley Oil of Madera, Ca in the amount of $792,462.93.
Alternatives:
None recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to file a Notice of Completion for the FY 22-23 Reclamite Project.
end
Attachments:
1) Reclamite Project Map
2) Contractor Disclosure Form