Agenda Item Wording:
title
Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Landscape & Irrigation of Groundwater Recharge Basin G at the East Side Regional Park.
body
Deadline for Action: 2/18/2025
Submitting Department: Community Development
Contact Name and Phone Number:
Rebecca Keenan, Senior Civil Engineer, (559) 713-4541
Christopher Crawford, City Engineer, (559) 713-4331
Jason Huckleberry, Engineering & Building Director, (559) 713-4495
Department Recommendation:
Staff recommends that the City Council authorize the City Manager to file a Notice of Completion for the Landscape & Irrigation of Groundwater Recharge Basin G at the East Side Regional Park.
Background Discussion:
On May 20, 2024, the City Council awarded the construction contract for RFB 23-24-16 to Quality Landscape Construction Inc. (QLC) in the amount of $672,656.45 for the Landscape & Irrigation of Groundwater Recharge Basin G at the East Side Regional Park.
The contractor’s scope of work included construction of landscape & irrigation for the area around the new Basin G, which is situated at the northwest corner of the intersection of E. Mineral King Avenue and Road 152, in the City of Visalia. The work included installation of a new irrigation system, connection to the water source, an irrigation controller, and tree and shrub planting. Mulch and hydroseed were also installed throughout the area. The work also included a twelve (12) month maintenance and repair period, which will run through February 2026.
The City Council awarded this contract to QLC in the amount of $672,656.45. The final QLC construction cost included three (3) construction change orders for a total project cost of $706,395.50. The total construction change orders amounted to $33,739.05, or 5.02% of the construction cost, as shown below.
|
Classification |
Cost |
Percent |
|
Errors & Omissions (E & O) |
$ 31,393.05 |
4.70% |
|
Utilities (UT) |
$ 0 |
0.00% |
|
Balance of Quantities (BQ) |
$ 0 |
0.00% |
|
Unforeseen Conditions (UN) |
$ 2,346.00 |
0.30% |
|
Owner Directed Change in Scope (CoS) |
$0.00 |
0.00% |
|
TOTAL: |
$33,739.05 |
5.02% |
The following section summarizes the changes to the project by their classification.
Errors & Omissions (E&O):
Increase $31,393.05
Changes due to errors and omissions included replacing a specified wall mount controller enclosure with a stainless steel pedestal enclosure; adding a jack & bore for the 4” irrigation mainline and 1-1/2” dry conduit under the trail that was not shown on the plans; and adding compost for the landscape radial trenching due to an incorrect amount shown on the plans.
Unforeseen Conditions (UN):
Increase $2,346
There was an unforeseen condition that required additional labor to make the connection between the existing sleeve under the creek and the new irrigation system.
Fiscal Impact:
This project is multi-funded and has a current budget of $7,126,533, including $1,568,708 from a Prop 1 Grant. The total budget includes the civil construction of the basin, which was constructed by a different contractor. The budget summary shown below shows the complete costs for both the Landscape & Irrigation Construction work done by Quality Landscape Construction, Inc., and the civil construction work done by the other contractor.
TABLE 1
|
Budget - Basin G |
|
|
|
Funding Source |
|
Proposition 1 Grant |
$1,568,708 |
|
132 Measure R Trails |
$517,937 |
|
211 Recreation Facilities Park Impact |
$2,072,158 |
|
224 Groundwater Recharge |
$2,913,347 |
|
261 Waterways Capital Fund |
$54,383 |
|
Total Funds |
$7,126,533 |
|
Project Cost |
|
Pre-Construction Costs |
$90,255 |
|
Design Costs |
$587,184 |
|
Construction Costs |
|
|
Civil Construction Contract |
$5,150,913.50 |
|
Civil Construction Change Orders |
-$88,212.85 |
|
Landscape & Irrigation (L&I) Construction (Quality Landscape Construction) |
$672,656.45 |
|
L&I Change Orders |
$33,739.05 |
|
Construction Support |
$464,713.00 |
|
Construction Total: |
$6,233,809.00 |
|
Total Project Costs |
$6,911,248.00 |
|
|
|
|
Balance (Surplus) |
-$215,285 |
The balance amount shown in this table will be re-appropriated per a separate staff report for the Basin G Civil Construction Project Notice of Completion.
Prior Council Action:
• May 20, 2024 - Council voted to authorize the City Manager to award the Landscape & Irrigation Construction contract to Quality Landscape Construction Inc., in the amount of $672,656.45.
• March 4, 2024 - Council voted to authorize staff to file a partial notice of completion for RFB 20-21-38, Groundwater Recharge Basin G at the East Side Regional Park (ESRP) Site.
• February 20, 2024 - Council voted to approve Change Order No. 8 for and HDPE Bore related to Landscape & Irrigation Improvements, in the amount of $188,228 for the Basin G project at the East Side Regional Park (ESRP) Site.
• February 5, 2024 - Council voted to approve Change Order No. 6 for Well Improvements in the amount of $265,065.00 and appropriate $175,707.00 from Fund 211, for the Basin G at the East Side Regional Park (ESRP) Site Project.
• December 19, 2022 - City Council voted to award the construction contract for RFB 20-21-38 to Emmett’s Excavation, Inc. in the amount of $5,150,913.50; approve Change Order Number One for miscellaneous scope changes in the reduction amount of ($582,069.00); award the construction management services to Vanir Construction Management, Inc. in the amount of $122,190; award the material testing services to Moore Twining Associates, Inc. in the amount of $48,129.50; and appropriate $958,100 from the funds identified within the report, for the Basin G at the East Side Regional Park (ESRP) Site Project.
• May 2, 2022 - City Council received an update of Groundwater Recharge Basins G & F at the East Side Regional Park, and voted to appropriate $3,350,00 for groundwater Basin G (CP0185) from the City funds identified in the staff report; decline and release a 2019 grant offer from the National Park Service (NPS) Land & Water Conservation Fund (LWCF) in the amount of approximately $2.4 million for the construction of Basin F (CP0371); and authorize staff to pursue appropriate grant funding for the construction of groundwater recharge Basin F.
• December 16, 2019 - City Council voted to award RFB 19-20-24 and authorize the City Manager to execute construction agreements related to RFB 19-20-24 for the removal of various orchards to the lowest responsible bidder, HD Matthews Demolition & Excavation, Inc., in the following amounts: 1. $85,000 for Basin G (CP0185); 2. $240,000 for Basin F (CP0371); located in the area surrounded by the future Tower Street, Mineral King, and Road 152.
• September 16, 2019 - City Council voted to appropriate funds for Basin G and F, as identified in that staff report, and to authorize the City Manager to execute an agreement from the Federal Land & Water Conservation Fund (LWCF).
• December 18, 2017 - City Council voted to authorize staff to submit a grant application for a Land and Water Conservation Fund Grant and approved Resolution 2017-83 for the East Side Regional Park Project.
• October 17, 2016 - City Council affirmed submission of a Proposition 1 Urban Rivers Grant application for a first phase project at the East Side Regional Park to construct groundwater recharge basin with habitat improvements for $1,743,420 and appropriate $1,568,708 of grant funding, if awarded, and advance appropriation of $174,712 from 2017/18 project CP0185 “East Side Regional Park Basins” if awarded (Resolution 2016-61 required).
Alternatives: None recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to Authorize the City Manager to file a Notice of Completion for the Landscape & Irrigation of Groundwater Recharge Basin G at the East Side Regional Park.
end
Environmental Assessment Status: None required.
CEQA Review: Initial Study and Notice of Determination (NOD) for a Mitigated Negative Declaration (MND) N. 2018-05.
Attachments:
1. Location Map
2. Photos
3. Quality Landscape Construction Inc. Ownership Disclosure